Ethics Officer - UNDP Zimbabwe

Duties and Responsibilities

The CCM Ethics Associate, reports to both the CCM Executive Secretary and the CCM leadership. The CCM Ethics Associate works with the existing CCM Management, Ethics and Human Resources committee. The role of the CCM Ethics Associate is to support the Operations function of the CCM which includes ensuring ethical leadership and conduct and to support the CCM in its goal to coordinate national disease programs at the country level, in support of ending the epidemics and achieving Sustainable Development Goal 3; to contribute to the strategic functioning of a CCM by promoting ethical conduct and decision-making in all CCM activities; to lead the ongoing enforcement of the Code of Ethical Conduct (focusing on conflict of interest management, ethical decision-making and behaviours) to support the Global Fund’s ethical values; andto support the CCM in its shared responsibility for preventing and responding to
sexual exploitation, abuse and harassment and related abuse of power in the context of Global Fund programs.

The specific areas of responsibilities for the CCM Ethics Associate position are:
1.1 Support Values and Principles driven actions and behaviours;
- Monitoring CCM activities and deliberations to ensure the respect of the Values and Principles included in the CCM Code of Conduct.
- Ensuring ethics considerations are embedded in decision-making processes.
- Providing advice, ongoing guidance and support to all CCM members, CCM Leadership, Main CCM Committee and CCM Secretariat.
- Ensuring all members are trained and aware of their role and responsibilities with training sessions and regular communications.
- Tracking the completion of the CCM Code of Conduct e-learning modules by all CCM members.
- Acting as custodian and mediator of ethical and governance matters to protect the integrity of the CCM, and resolving issues as they arise.

1.2 Ensure Conflict of Interest (CoI) management.
- Ensuring all members have updated CoI Declarations on record.
- Pre-screening meetings agendas against CoI declarations; identifying perceived, potential or actual CoI and informing the CCM Chair.
- Supporting the CCM Chair with managing and mitigating identified CoI before, during and after meetings.
- Ensuring the appropriate documentation including CoI declarations, meeting minutes and the management of these documents.

1.3 Ensure adherence to Policies and Procedures.
- Ensuring the adoption and implementation of the Code of Conduct by the CCM as a body, by all CCM members and for new members going forward and documenting the adoption.
- Ensuring existing governance documents are periodically reviewed and revised as needed and endorsed by the CCM (by-laws, CoI procedures and declaration forms) and that they reflect the CCM Code of Conduct.

1.4 Ensure accountability in case of alleged or reported breach to code of conduct.
- Ensuring CCM Code of Conduct breaches are appropriately and timely reported, addressed and documented.
- Promoting and supporting compliance with the Whistle-blowing Policy (Duty to Speak Out);
- Supporting the response to potential ethical misconduct, including advising on investigations.
- Initiating or supporting actions taken to prevent, manage and sanction CCM Code of Conduct breaches.

1.5 Ensure adherence to Protection from Sexual Exploitation Abuse and Harassment (PSEAH) policy.
- Supporting the CCM in its shared responsibility for preventing and responding to SEAH, child protection, and related abuse of power in the context of Global Fund programs.
- Supporting fund recipients in the execution of their PSEAH obligations and overseeing their ongoing adherence to the PSEAH requirements and expectations in the Code of Conduct for Recipients.
- Developing and managing an in-country awareness campaign related to PSEAH, with the support of the Global Fund Ethics Office.
- Supporting the integration of PSEAH interventions during Country Dialogue and Grant Making, where appropriate.
- Serving as the in-country point of contact for the Global Fund on matters of PSEAH and coordinating the PSEAH Focal Points at the Principal Recipient level.
- Acting as a “safe space” for in-person reporting of SEAH allegations and ensuring that the same exists across implementers.
- Where available, joining and participating actively in any in-country PSEA networks.
- Mapping and maintaining up-to-date referral pathways for victim/survivor support referrals.
- Liaising on victim/survivor support needs with the Global Fund’s Victim Advocate and In-Country Support Coordinator, where appropriate.
- Providing expertise on PSEAH to the CCM, including support and guidance to the CCM leadership.
- Organizing an annual PSEAH training for CCM members, with the support of the in country PSEA network and the Global Fund