Director Finance and Administration - Office of the Auditor-General

Duties and Responsibilities

Strategic planning:
• Lead in the designing and developing of the Finance strategy in line with OAG ‘s corporate goals and objectives.
• Oversee the development and implementation of finance policies and systems in accordance with the finance strategy.
• Lead in corporate strategic planning and budgeting and develop finance annual plans and budgets.
• Review adherence to the budgets and report variance with necessary explanations.
Management and Financial Accounting Reports
• Assist with the review of guidelines and collation of information for budget forecast preparation.
• Oversee the production of timely and accurate management accounts and financial statements, reports and schedules as required.
• Oversee the preparation of accurate and timely reconciliation statements as required
• Take the lead in the review and maintenance of the integrity of the computerized accounting system
• Monitor and ensure that all statutory requirements of the organization are complied with.
• Oversee the documentation and maintenance of complete and accurate supporting information for all financial transactions.
• Approve the financial accounting system for cash management, accounts payable accounts receivable, credit control, and petty cash.
• Ensure that employees’ payroll and financial information is secure and stored in compliance with current legislation and OAG policies and guidelines.

Procurement:
• Development systems and policies aligned with the Procurement Act and the best practices for the procurement functions at OAG.
• Monitor and ensure economy and efficiency in the procurement of goods, services and works.
• Monitor the development and implementation of the annual procurement plans and ensure conformance to the plan.
• Verify and confirm that procedures are followed and full compliance of the laws, regulations and policies and achieved.

Project Management:
• Oversee the planning of all projects in the OAG and ensure the achievement of the organizational mandate.
• Oversee the preparation of all project budgets and ensure that they are in line with the OAG guidelines.
• Oversee the implementation of all approved projects in the OAG.

Administration:
• Set policies and procedures for the administrative activities of OAG and monitor compliance.
• Oversee the management of fleet for ensuring the principle of economy and efficiency.
• Monitor and ensure that the safety and legal requirements related to the fleet management are fully complied with.
• Facilitate the timely maintenance of all assets of OAG by ensuring that civil and electromechanical maintenance plans are implemented effectively and efficiently.
• Provide strategic and supervisory leadership to the organization.
Annual Work Plans
• Coordinate the development and review of the annual department work plan in line with the Audit plans.