Data Capture Clerks (2 Posts)

Duties and Responsibilities

-Ensuring that the data is captured and presented accurately when required.
-Ensuring that all supplier invoices have been inputted into the accounting software and conduct the necessary reconciliations to ensure accuracy.
-Capture authorized stock & expense invoices into the system and ensuring correct allocation for both stock and expense invoices.
-Capture supplier journals and general ledger journals authorized by the Accountant
-Capture supplier deduction forms for Withholding tax, Discounts and Rebates into the system.
-Captures goods for resale.
-Ensures all authorized forms have appropriate supporting documents attached, and duly signed by the Accountant.
-Reviews and ensures the Receiving, Internal & External security date stamps are on all invoices together with relevant sign off including sign off by the Accountant on the invoice, order and GRV before processing.
-Ensures stock invoices are accompanied by a reconciliation between shop invoice receiving registers and the stock system is duly signed off by the Manager
-Collaborates with key departments to ensure that information is collected and added into the system.
-Carrying out any other relevant functions as assigned.

*NB: Midlands State University is an equal opportunities employer. In the interest of promoting gender parity, female candidates are encouraged to apply.