Chief Accounting Assistant (3 Posts)

Duties and Responsibilities

Duties and Responsibilities (Asset Management & Project Section)
● Making sure an asset register is prepared
● Making sure that all assets which have been bought are recorded
● Making sure that movement of assets is recorded and properly authorised
● Ensure adherence to the internal control systems
● Make proper financial interpretation of projects report
● Enforce compliance to the entity’s code of conduct relating to asset movement
● Preparation of monthly management accounts and financial reports
● Preparation of cash-flow forecasts and monitoring thereof.
● Monitoring capital projects and render advise in preparation of project documents
● Project financial controls and ensure adherence to contract terms

Duties and Responsibilities (Payments and Investments Section)
 Checking Payment Vouchers for proper documents
 Updating the cash book
 Checking payment vouchers for proper documentation
 Preparing cash flows projections
 Cash collection and banking
 Produces monthly trial balance
 Keep record of travel and purchase advances
 Ensure that staff members account for advances taken
 Must have experience in a similar position at an institution of higher learning.

Duties and Responsibilities (Salaries Section)
 Preparing payroll inputs
 Making sure that the letters for new employees are received from Human Resources and creation of individual files
 Printing and distributing pay-slips a week in advance
 Keep manual record of Salary advances
 Keep schedules of loans taken and recovered
 Keep separate files for each report
 Keep files for all deductions
 Paying NSSA ,PAYE, Medical Aid and Pension
 Filing documents and keeping files for all part-time claims.