Primary Job Objective: To efficiently process, file, and maintain all incoming and outgoing mail within the organization.
Duties and Responsibilities
Handling Incoming Mails: -Classifying and distributing incoming mails to the respective recipients. -Ensuring adherence to established procedures for receiving documents.
Document Recording: -Properly recording documents in the dispatch register. -Accurate recording of items in the courier service register. -Engaging courier services for mail collection.
Filing and Record-keeping: -Filing all documents and consignment notes in the appropriate files. -Updating the electronic register for easy access and retrieval.
Document Services: -Facilitating print, photocopy, and binding requests for documents. -Maintaining the availability of administration forms for various departments.
Correspondence Management: -Managing the disposal schedule for correspondences. -Submission of monthly reports on incoming, outgoing, and disposed correspondences.
Supervisory Role: -Supervising and overseeing the work of Registry Clerks.
Qualifications and Experience
-Minimum 5 'O' Levels including English and Maths/Accounts. -2 A Levels or Equivalent. -Degree in Records Management, Information Science, or equivalent. -2 Years of relevant experience.
How to Apply
Interested candidates should submit written applications, including CVs and certified copies of certificates, by 4:30 pm on 20th December 2023 to:
Director Administration & Human Resources Zimbabwe National Road Administration 489 Runville, Glenroy Crescent, Highlands, Harare
