Project Manager

Duties and Responsibilities

KEY AREAS OF ACCOUNTABILITY
Overall Project Coordination and Management
• Facilitate the implementation of the project providing timely and ongoing support, guidance, and leadership to the project implementation team, including the partners and relevant ministries.
• Ensure that Save the Children complies with donor(ECHO) and SCI regulations on the project, including submitting high-quality and timely reports.
• Ensure that the project has effective Monitoring, Evaluation, Accountability, and Learning (MEAL) practices throughout the project cycle.
• Ensure tight financial oversight of the project budget, maintaining timely expenditure in line with agreed priorities and donor guidelines.
• Supervise the partner teams and provide necessary guidance to ensure that project targets are met.
• Maintain links with the following thematic areas in areas of operation :education, nutrition, protection, gender and child rights governance.
• Support the analysis of BvA and ensure the KPIs are on track.
• Establish and maintain strong relationships with local project implementing partners, including government agencies, community-based organizations, and other stakeholders, to facilitate project implementation and sustainability.
• Conduct thorough assessments of the local context, including cultural, social, economic, and political factors, to inform project design and implementation.
• Develop and implement strategies for meaningful community engagement, ensuring that local voices are heard and that projects are implemented in a participatory and inclusive manner.
• Review and adapt project materials, including, communication materials, and monitoring tools, to ensure embedding of localisation principles and approaches.

Project Implementation
• Overall responsible for the implementation of the ARISE project activities ensuring activities are delivered on time, on budget and in compliance with the design and ECHO regulations.
• With technical guidance from the MEAL, Education and CP and CRG Technical Experts, ensure implementation of SCI and partners (Bantwana and Simukai) activities are consistent with acknowledged good practise and achieve sustainable results.
• Develop workplans, procurement plans and distribution plans for all the supplies procured under this project in liaison with the partners.
• Identify, highlight and follow up on capacity needs assessment and capacity building plans for partners.
• Contribute to Child Protection needs surveillance in the targeted districts updating the situation analysis for resource mobilisation.
• Ensure coherence of the project activities implementation to the SCI Humanitarian Plan and Emergency Preparedness Plan (EPP) especially for indicator monitoring.
• Use appropriate project management and M&E tools (detailed implementation plan, Logframe, Monitoring and Evaluation plan, and specific tools designed for measurement of project indicators to plan, review, and track implementation progress on project implementation and use of project resources.
• Ensure high quality facilitation of training and systematic post-training supportive supervision
• Attend relevant inter - agency, sector coordination, and representational meetings as required at National and district level e.g. Education in Emergencies Cluster, Child Protection Working Group Meetings, District Child Protection Committee meetings.
• Update project implementation progress on Project Reporting Information, Management and Evidence (PRIME) System and produce monthly activity reports and donor reports.
Project Monitoring, Evaluation, Accountability and Learning(MEAL)
• Identifying best practices and ensuring inter-sectoral complementarity and sharing.
• Ensure that regular project review meetings take place and are attended by the relevant staff.
• Ensure that monitoring, evaluation and learning systems provide information in the appropriate form and at the right time to allow for effective decision making
• Ensure that Save the Children International (SCI) program quality standards, particularly integration of child protection, gender and agency core competencies such as MEAL, are adhered to in projects.
• Support an effective mechanism for collecting and responding to feedback from the communities and project participants.
• Provide ongoing and one-off technical support and advice to partners as needed
• Organize workshops, seminars, and Project Learning Group meetings at thenational and district levels
Reporting
• Lead in project reporting processes supporting partners better understand the reporting format of the donor(ECHO).
• Coordinate with the Awards team to conduct regular meetings on preparing reports to ensure quality reporting
• Oversee review of reports submitted by the partner for consistency and quality; provide feedback to ensure high-quality reports
• Compile the partner and SC reports into one donor-ready report package and submit it to the SPM, Project PMU and awards for review.
• Ensure the production and timely submission of evidence-based and high-quality technical/narrative and financial reports to be submitted to the donor and shared back to partners
• Work with the project team and partners in synthesizing critical progress and challenges; key mainstreaming issues such as the centrality of protection, Gender, disability and inclusion, and child rights governance present issues that require decision-making by the Steering Committee and propose actions.

Localisation
• Support identifying the knowledge and technical gap in EiE and ensure support is provided/mobilized.
• Work closely with relevant line ministries/departments (Ministry of Public Service Labour and Social Welfare – Department of Social Development, Ministry of Primary and Secondary Education, Department of Civil Protection) and implementing partners
• Ensure localization principles are put into action and practice.