Programme Support Officer - Finance

Duties and Responsibilities

Partner Financial Support, Reporting and Budgeting
Review partner financial reports, consolidate partner finances for reporting to donors and ensure that CAFOD and donor requirements are being met
Ensure all expenses are relevant and relate to the project being supported, properly supported and upon clearance and satisfaction, make recommendations for further disbursement of funds to the partner.
Work with the programmes team to ensure project reporting and all project-related documents are up to date and properly maintained, uploaded in Web-Promise on timely manner.
Assist in maintaining an overview of the programme finances, providing accurate and timely updates to the Programme Manager and the FAM.
Ensure that CAFOD Financial standards, policies, and procedures are disseminated to all programme staff and partner staff as appropriate, and documentation is available for ready reference in physical files.
Coordinate the timely submission of any records and accounts as required
Ensure full accountability through effective record keeping.
Assist in training of programme staff in the policies and procedures for financial accountability.
Lead an ongoing process to appraise partner organisation’s financial controls and systems in line with CAFOD partner assessment policy ensuring key policy manuals are in place. This will include field visits, desk audits and other methods as appropriate.
Support programme staff in conducting financial assessments of CAFODs partners' programmes, reviewing budgets and reports, reviewing audits; responsible for identifying any financial problems or fraud.
With partner staff, produce and develop budgets and monitor the use of funds to ensure they are properly accounted for.
Train partner staff in the policies and procedures for financial accountability and ensure ongoing compliance with these procedures.
Conduct partner compliance audits on a quarterly basis
Develop, nurture and manage relationships with CAFOD partner organisations
Donor compliance and development (in liaison with FAM)
Ensure financial compliance to donor standards
Ensure compliance in projects procurements
Ensure timely reporting to donors
Preparation of documents for annual or donor audits.
Keeps track of donor assets held by partners and maintains an asset register for different donors
Maintain separate donor asset registers

Safeguarding
All CAFOD staff share the responsibility to promote and maintain a strong safeguarding culture, including identifying the key actions they should take given their role and responsibilities.