The role will provide a bridge between programs and finance by providing leadership and direction for effective grants management. The Program Finance Officer will be responsible and accountable for the day-to-day financial programming; will work closely with the Programme teams, and Partner organisations to ensure that the Kenya Programme office maintains a high standard of grants management (budgeting, reporting, system compliance, contract closure) and financial control. S/he will provide essential support to the Finance Manager to ensure maximum impact of OiK programme.
Duties and Responsibilities
Ensure proper use and maintenance of financial systems-Peoplesoft, for all financial matters relating specifically to the OiK program.
Maintaining up to date financial records and managing grant balances including project budgets, as well as managing any unauthorized grant expenditure. Ensure that necessary financial information is promptly and accurately uploaded into the Peoplesoft system. Uploading forecast journal – work with Finance Manager, Funding team and Program team to ensure that country budget forecasts are accurate and up-to date. Ensuring that all grants that have ended are promptly reconciled and closed in the system; follow up to ensure any outstanding reconciliation issues that may hinder contract closure are addressed, and contracts closed thereafter. Other administrative roles – 10%
Support in both internal and external audits. Review of payment vouchers/invoices, payroll, staff claims etc before payments are made for completeness of documentation and compliance to organisation and statutory policies. PERSON SPECIFICATION
Most importantly, every individual at Oxfam needs to be able to:
Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these). Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct). Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity.” Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.
Qualifications and Experience
TECHNICAL SKILLS, EXPERIENCE AND KNOWLEDGE
Required
A university degree in Finance. Professional qualification e.g. completed ACCA or CPA (K). Minimum of 3-5 years working experience in managing partner grants, audit, budgeting and donor reporting. Ability to engage with stakeholders and easily build relationship with team within and outside the organisation. Demonstrates a high level of initiative. Good communication and report writing skills. Passionate and demonstrates maturity and ability to deliver with minimum supervision. Strong analytical skills. Ability to work effectively in a culturally diverse organisation. Desired
Knowledge and understanding of project cycle. Ability to communicate in Swahili language. A demonstrated commitment to gender equality and social justice. Demonstrated experience of staff management, coaching peers and junior staff.
