Programme Administrator - INTERNATIONAL TELECOMMUNICATION UNION

job Description

Programme Administrator
Vacancy notice no: 1898
Sector: BDT
Department: Regional Offices
Country of contract: Zimbabwe
Duty station: Harare

Position number: TD25R/P2/435
Grade: P2
Type of contract: Fixed-term
Duration of contract: 2 years with possibility of renewal
Recruitment open to: External
Application deadline (Midnight Geneva Time): 10 March 2025

ORGANIZATIONAL UNIT
The Telecommunication Development Bureau (BDT) is responsible for the organization and coordination of the work of the Telecommunication Development Sector of the Union. BDT deals mainly with development policies, strategies, programming, projects, as well as technical cooperation activities to enable and foster universal access to affordable, high-quality and secure telecommunications/ICTs and Foster equitable and inclusive use of telecommunications/ICTs to empower people and societies for sustainable development. To effectively and efficiently serve the needs of Member States, BDT is organized into four functional areas:

-Operations Coordination Department (Office of the Deputy to the Director) (DDR)
-Projects, Partnerships & Digital Skills Department (PPS)
-Digital Networks & Environment Department (DNE)
-Digital Knowledge Society Department (DKS)

The regional offices provide assistance to the ITU Member States of the Region, ensuring a close relationship and collaboration. To implement the agreed programs and projects, in accordance with the ITU Strategy Plan and the BDT Action Plan, with the active support of all Departments, providing timely information about their development. To provide proper line management and support, the Regional Directors report to the Director of the BDT.

ORGANIZATIONAL CONTEXT
Under the supervision of the ITU Area Representative for Southern Africa, the Programme Administrator supports the administrative, programming and project work of the ITU Area Office for Southern Africa including communication and social media, partnership and resource mobilization aligned to ITU’s strategic plan and vision for an information society where technologies enable and accelerate social, economic, and environmentally sustainability and development for everyone. He/She works in cooperation and collaboration with external clients such as ITU Member States, Host Country, Regional Economic Groupings (SADC, COMESA, etc.), UN Agencies, Regional Telecommunications Organizations (RTO), the private sector, Academia, and other entities.

Duties and Responsibilities

-Participates actively in the management of programmes and projects by providing support to Project Managers, Area Representatives, and the Regional Director towards the implementation of global, regional, sub-regional and national projects; takes stock of needs, analyses progress and prepares reports; guides and orients the contributions of consultants, project personnel, donors, institutions, and governments towards the achievement of project objectives.
-Contributes to the identification, definition, and establishment of cooperation opportunities for the region through programmes and projects towards the achievement of Regional Priorities. Prepares programme and project proposals that fulfil the needs of the countries in the region and concept notes as required.
-Conducts research on local, national, and regional issues relating to the development of the ICT sector and digital development across sectors in the region. Prepares presentations, reports, briefs, papers, and background information that contribute to the identification of extra budgetary funds for programmes and projects, as well as partnership opportunities.
-Attends meetings, conferences, or events; prepares presentations on topics related to ITU activities in the region, and drafts speeches and contributions to support technical discussions.
-Collaborates with the ITU Thematic Priorities (TP) and services at headquarters as to assist Offices in the region by providing instructions on administrative operations and monitoring processes and procedures for the implementation of projects, recruitment of experts, procurement services and event organization.
-Contributes to the preparation of reports related to the Operational Plan (OP) in the region, in coordination with colleagues and senior staff, and assists with follow-up of implementation levels of activities. Provides support to the Area Representative and Regional Director for the alignment of the OP budget with project activities, regional priorities and relevant BDT/ITU initiatives.
-Participates in the implementation of projects, activities and initiatives related to BDT priorities within the region.
-Implements the decisions/recommendations of World and Regional Development Conferences; works in close cooperation with colleagues across the Organization on work that pertains to the region.
-Provides administrative support to the Area Office including activities related to budget funding and procurements, programme/project financial statements, petty cash, shopping chart, inventory and event logistics
-Performs any other related duties that may be assigned by the Regional Director and/or the Area Representative

Qualifications and Experience

Education:
University degree in Business Administration, Telecommunications, Economics or Social Sciences or a related field OR education from a reputed college of advanced education, with a diploma of equivalent standard to that of a university degree in one of the fields above. Post graduate education in related fields such as project management, communication, development study will be an added advantage.

Experience:
At least three years of progressively responsible experience in the field of the post. An advanced degree in a related field can be considered as a substitute for one year of working experience. A Doctorate in a related field can be considered as a substitute for two years of working experience.

Languages:
Knowledge of one of the six official languages of the Union (Arabic, Chinese, English, French, Russian, Spanish) at advanced level and knowledge of a second official language at intermediate level. Knowledge of a third official language would be an advantage. (Under the provisions of Resolution No. 626 of the Council, a relaxation of the language requirements may be authorized in the case of candidates from developing countries: when candidates from such countries possess a thorough knowledge of one of the official languages of the Union, their applications may be taken into consideration).

BENEFITS AND ENTITLEMENTS
Salary:
Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment (PA) (cost of living allowance). The PA is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances.

Annual salary from $ 50,377 + post adjustment $ 18,791