The Procurement Officer provides effective and timely procurement support to all programs, ensuring that all GOAL procurement tasks comply with internal regulations, donor requirements, and national legislation.
Duties and Responsibilities
Main responsibilities Responsibility 1- Key duties: -Procure supplies, services and works efficiently to obtain best value for money. -Ensure that assigned program supplies, services and works are delivered on time. -Provide assigned procurement updates weekly and reports as required. -Any other duty assigned by supervisor or management.
Responsibility 2- Procurement -Responsible for assigned (mostly lower to middle value) procurement. -Conduct appropriate solicitation (for supplies, Services & works) in complies with GOAL’s Purchasing and Logistics Policies and guidelines Systems. -Ensure that all Procurement complies with any external donor requirements and local government regulations. -Secure best value for money on all procurement and supply requests based on GOAL and donor Procurement and logistics criteria. -Liaise with other logistics units such as warehousing, transport, and finance departments to ensure timely and accountable delivery of aid. -Support the creation, quarterly review, update and maintain the list of suppliers in the Vendor Roster as assigned. -Compile all the documentation, “Procurement paper trail” forward to Finance and following up to ensure timely settlement of invoices. -Receive and Record user requests on the Order Tracking System -Raise Bid Analysis and Purchase Orders/Contracts for supplies, services and works as required. -Participate in Vendor evaluation. -Follow up and ensuring that all procured supplies, services, and works are delivered timely. -Ensure that folders for all procurements are created and updated in the SharePoint. -Participate on supplier visits and verification as and when necessary. -Establish and maintain sound relations with suppliers and stakeholders.
Responsibility 3- Logistics and Operations -Commit to adhere to and respect the Logistics and Operations policies and procedures.
Responsibility 4- Human resources -Generate own leave plans and ensure accrued leave is taken according to plan. -Participate, plan for performance management and ensure that set objectives are achieved according to the performance plan. -Ensure time sheets are completed and submitted to HR monthly. -Participate in Recruitment, Selection and Talent management as assigned. -Ensure compliance with the HR manual and any related policies.
Responsibility 5- Finance and Compliance -Commit to adhere to and respect the compliance policies including but not limited to the Whistleblowing, Anti-Fraud, Conflict of Interest policies.Adhere to all Finance policies and procedures.
Qualifications and Experience
Requirements (Person Specification) Essential -A relevant Diploma or above with a major in Logistics & Supply Chain management and /or equivalent. -Membership of a professional body (C.I.P.S) in supply chain management is a distinct advantage. -At least 3 years’ experience in logistics/procurement systems management with an international NGO. -Experience in dealing with purchasing compliance requirements of institutional donors regarding purchasing is an added advantage. -Good oral and written communication skills -An eye for attention to detail -Ability to work with minimum supervision. -Ability to uphold oneself with a high degree of honesty and integrity. -Proficiency in using standard computer software, particularly word and excel.
