Procurement Officer (Harare) at GOAL Zimbabwe

Duties and Responsibilities

Main responsibilities
Responsibility 1- Key duties:
-Procure supplies, services and works efficiently to obtain best value for money.
-Ensure that assigned program supplies, services and works are delivered on time.
-Provide assigned procurement updates weekly and reports as required.
-Any other duty assigned by supervisor or management.

Responsibility 2- Procurement
-Responsible for assigned (mostly lower to middle value) procurement.
-Conduct appropriate solicitation (for supplies, Services & works) in complies with GOAL’s Purchasing and Logistics Policies and guidelines Systems.
-Ensure that all Procurement complies with any external donor requirements and local government regulations.
-Secure best value for money on all procurement and supply requests based on GOAL and donor Procurement and logistics criteria.
-Liaise with other logistics units such as warehousing, transport, and finance departments to ensure timely and accountable delivery of aid.
-Support the creation, quarterly review, update and maintain the list of suppliers in the Vendor Roster as assigned.
-Compile all the documentation, “Procurement paper trail” forward to Finance and following up to ensure timely settlement of invoices.
-Receive and Record user requests on the Order Tracking System
-Raise Bid Analysis and Purchase Orders/Contracts for supplies, services and works as required.
-Participate in Vendor evaluation.
-Follow up and ensuring that all procured supplies, services, and works are delivered timely.
-Ensure that folders for all procurements are created and updated in the SharePoint.
-Participate on supplier visits and verification as and when necessary.
-Establish and maintain sound relations with suppliers and stakeholders.

Responsibility 3- Logistics and Operations
-Commit to adhere to and respect the Logistics and Operations policies and procedures.

Responsibility 4- Human resources
-Generate own leave plans and ensure accrued leave is taken according to plan.
-Participate, plan for performance management and ensure that set objectives are achieved according to the performance plan.
-Ensure time sheets are completed and submitted to HR monthly.
-Participate in Recruitment, Selection and Talent management as assigned.
-Ensure compliance with the HR manual and any related policies.

Responsibility 5- Finance and Compliance
-Commit to adhere to and respect the compliance policies including but not limited to the Whistleblowing, Anti-Fraud, Conflict of Interest policies.Adhere to all Finance policies and procedures.