The student intern will support procurement and administrative functions by assisting with documentation, record-keeping, logistics coordination, and supplier engagement activities in line with organizational policies and procedures. All tasks will be performed under supervision to ensure compliance and learning.
Duties and Responsibilities
Administration 1.Assist with mileage record administration and related documentation. 2.Work alongside department officers to perform administrative and clerical tasks such as filing, updating records, and preparing documents. 3.Support basic financial tasks (e.g., invoice tracking, cost comparison summaries) under guidance. 4.Assist in organizing logistics for events such as conferences, workshops, and training sessions. 5.Help maintain motor vehicle compliance schedules (service bookings, license renewals, insurance tracking) and escalate any issues to supervisors.
Procurement 1.Assist in updating and maintaining the Supplier List database. 2.Support the acquisition of quotations and compile bid evaluation summaries in accordance with the Procurement Policy. 3.Maintain accurate procurement records for accountability and audit purposes. 4.Track procurement timelines and follow up on deliveries to ensure timely fulfilment of requests. 5.Assist in verifying that goods and supplies meet specifications stated in purchase orders. 6.Support supplier assessment activities by preparing documentation and checklists for review by the Procurement Committee. 7.Facilitate invoice routing to Finance for timely supplier payments. 8.Compile data for monitoring supplier performance indicators (quality, quantity, price variations) for review by officers. 9.Assist in organizing and filing trade agreements, Service Level Agreements, and leases; ensure proper version control and storage.
Qualifications and Experience
•Pursuing a degree in related fields (Supply Chain Management, Procurement) •Proficient in MS Office packages (Excel, Word, PowerPoint) •Excellent communication skills •Ability to work independently and as part of a team. •Good organizational skills and attention to detail.
How to Apply
Interested and qualified candidates must complete the following two steps: 1.Complete the Online Form Using the following link below:
Procurement and Admin Student Intern: Procurement and Admin Student Intern – Fill out form
2. Email Your Documents: Submit a one-page application letter and your detailed Curriculum Vitae (CV) to [email protected]. •Email Subject Line: Internship Position Title Please Note: •Application Deadline: 27 January 2026 by 4:00 pm. •"Applications will be reviewed on a rolling basis until the positions are filled.
