Procurement Administrator

job Description

This role is responsible for the procurement function, requisition management; order processing, payment processing, adjudications and awards, including supplier selection; reporting and process performance management and supplier and customer relationship management.

Key Result Areas:
-Manages the end-to-end supplier selection process.
-Builds and maintains relationships with suppliers and customers.
-Resolves supplier queries/problems and escalates where necessary.
-Makes recommendations on process performance to the procurement manager
-Develops and implements a strategy for sourcing process performance.
-Compiles management information reports.
-Provides input into capex and operating expense budget.

Duties and Responsibilities

Administration
Produce, update, and provide best practice support on Microsoft documents, databases, and other departmental systems. Tasks may include purchasing materials, entering budgetary information, and recording time and expenses.

Document Management
Create, organize, and maintain files containing the correspondence and records of a senior colleague.

Document Preparation
Prepare routine letters, memoranda, reports, and similar documents following detailed instruction. This is likely to involve using the full range of functions within standard office software.

Work Scheduling and Allocation
Organize own work schedule in order to get the job done, coordinating with support services and assigning short-term tasks to others if necessary.

Operations Management
Carry out operational tasks by following established processes. This will involve adjusting multiple settings or parameters to meet performance standards.

Internal Client Relationship Management
Help manage internal client relationships by supporting others to build effective working relations.

Operational Compliance
Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.

Data Collection and Analysis
Extract relevant data from information provided by others, and input it into spreadsheets or standard formats.

Personal Capability Building
Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.

Qualifications and Experience

-Degree in Procurement / CIPS Diploma.
-At least 2 years’ experience in a procurement environment.
-Self-motivated with a strong work ethic.
-Team-oriented and willing to learn.
-Be organized and thorough.
-Ability to work with minimum supervision.

Technical Knowledge, Ownership, Client Focus, team player, Good communication skills:
Performs simple clerical duties by applying office procedures including answering calls, managing basic financial transactions and recording, typing or word processing, filing, and other ad-hoc activities to increase efficiency.