Duties and Responsibilities

Management of the Librarian’s diary, scheduling appointments and meetings.
▪ Collating relevant papers and documents in preparation for scheduled briefings
and meetings.
▪ Liaising with Heads of Departments/Sections including high-level external
stakeholders and professionals.
▪ Maintenance of office systems including information management.
▪ Producing quality reports, presentations, letters and memoranda.
▪ Management of a systematic manual and electronic filing system.
▪ Acting as first point of contact in the Librarian’s Office and managing
communication including highly confidential material.
▪ Management of mail, ensuring that all official correspondence is screened and
directed to relevant Offices for actioning.
▪ Handling telephone calls, attending to enquiries and queries and receiving
visitors.
▪ Assisting in the organisation of major University events.
▪ Any other related duties as assigned by the Librarian.

Qualifications and Experience

Applicants must have at least a National Diploma in Secretarial Studies/Office Management or equivalent; typing 50wpm and 80 wpm shorthand; and at least 5 Ordinary Level passes including English Language. Possession of a relevant first degree or equivalent qualification is an added advantage. Applicants should have at least three (3) years post-qualification experience, preferably in a University setting. Proficiency in IT applications such as Word, Excel, Publisher and PowerPoint is a requirement. Applicants should be of high integrity and have excellent written and oral communication skills.

CONDITIONS OF SERVICE
Information on salary and other benefits will be made available to shortlisted
candidates.

How to Apply

Applicants must submit six (6) sets of applications which should include the
application letter, certified copies of certificates, national identification, birth
certificate and detailed Curriculum Vitae giving full personal details including full
names, place and date of birth, qualifications, experience, present salary, date of
availability, contact details, names, addresses and email addresses of three
referees. Applications in envelopes clearly indicating post applied for should be
addressed to:

The Assistant Registrar, Human Resources
Marondera University of Agricultural Sciences and Technology
P.O Box 35
MARONDERA

Hand deliver to or send by courier to:
Marondera University of Agricultural Sciences and Technology
CSC Campus, Industrial Sites
15 Longlands Road
MARONDERA

The closing date for receipt of applications is Tuesday, 4 June 2024. Only
shortlisted candidates will be contacted.
The University does not charge applicants a fee at any stage of the
recruitment process and does not have Agents who receive applications on its
behalf.
Marondera University of Agricultural Sciences and Technology is an equal
opportunity Employer.

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