Monitoring and Evaluation Officer

job Description

A women’s rights organization dedicated to the full protection of women’s rights, eliminating discrimination against women and girls, empowering women, and achieving gender equality seeks a highly motivated Monitoring and Evaluation (M&E) Officer to join its dynamic team of high-impact researchers and advocates.

About the organisation
The organisation is a local Chapter of a sub-regional network currently registered and operates as a Private Voluntary Organisation (PVO) in Zimbabwe. The network member countries are Botswana, Lesotho, Malawi, Mozambique, Swaziland, and Zambia. In Zimbabwe, the organisation is present in all the ten provinces. The purpose of the network is to contribute to the sustained well-being of women and girl children through action-oriented research in the socio-legal field and advocating for women’s rights. The organisation’s work incorporates action into research by questioning and challenging the law, policies, and practices that discriminate against women and girls and believes in making the law work for women and girls, guided by human rights and feminist approaches that require supporting the voices, agency and empowerment of women and girls in all their diversity.

Role Summary
Under the overall guidance of the National Director and direct supervision of the programmes Coordinator , the M&E Officer will be responsible for the monitoring and ensuring high quality and timely inputs, and for ensuring that the project maintains its strategic vision and that its activities result in the achievement of its intended outputs in a cost effective and timely manner. The M&E officer will be responsible for designing and implementing the M&E activities of the Project; assisting the Programmes Coordinator in preparing Quarterly/Annual reports on project progress and will monitor the project activities on a regular basis, developing and maintaining the MIS of the Project and will be responsible for the collection & analysis of different data in relation to the project activities.
The Monitoring and Evaluation Officer works in close collaboration with the project team, operation clusters, stakeholders, non-government and civil society organizations.

Duties and Responsibilities

The Monitoring and Evaluation Officer will have the following duties and responsibilities:
• Develop and strengthen monitoring, inspection and evaluation procedures:
• Monitor all project activities, expenditures and progress towards achieving the project output;
• Recommend further improvement of the logical framework;
• Develop monitoring and impact indicator for the project success;
• Monitor and evaluate overall progress on achievement of results;
• Monitor the sustainability of the project's results;
• Provide feedback to the Programmes on project strategies and activities;
• Suggest strategies to the project management for improving the efficiency and effectiveness of the project by identifying bottlenecks in completing project activities and developing plans to minimize or eliminate such bottlenecks;
• Report monthly, quarterly, half-yearly and annual progress on all project activities to the National Director/Programmes Coordinator;
• Conduct capacity assessment on existing monitoring and evaluation system ;
• Develop indicators and a monitoring strategy for the project;
• Support monitoring and evaluation of the effects and impact of the projects;
• Assist in coordinating across the available components of the Project to ensure effective implementation of M&E/MIS;
• Assist the project personnel with M&E tools and in supporting them in their use; and
• Perform other duties as required.

Measurable Outputs and Performance Indicators
• Preparation of monthly MIS reports;
• Assist the Programme Coordinator in preparing other relevant reports;
• Organize and conduct training on M&E/MIS for all projects ;
• Assist Programmes Coordinator in the preparation of reports on the findings and lessons learned from projects innovations;
• Prepare Issues Logs and Risk Logs for the project; and
• Develop M&E system for the projects.

Competencies
Cooperate Competencies
• Demonstrates integrity by modelling the organisation’s values and ethical standards
• Promotes the vision, mission, and strategic goals of the organisation,
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:
• Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
• Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines
• Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support
• Knowledge Management and Learning
• In-depth knowledge on MIS, M&E and development issues
• Excellent knowledge of monitoring and the application of methodology: Good understanding of capacity assessment methodologies; excellent ability to identify significant capacity building opportunities;
• Excellent communication skills (written and oral): Sensitivity to and responsiveness to all partners, Respectful and helpful relations with donors and project staff.
• Ability to lead implementation of new systems (business side), and affect staff behavioural/ attitudinal change

Self-Management
• Consistently approaches work with energy and a positive, constructive attitude;
• Demonstrates strong oral and written communication skills;
• Remains calm, in control and good humoured even under pressure;
• Demonstrates openness to change and ability to manage complexities;
• Responds positively to critical feedback and differing points of view; and
• Solicits feedback from staff about the impact of his/her own behaviour.

Qualifications and Experience

• University Degree preferably in Social Sciences ,post graduate qualification in M& E is desirable;
• At least 5 years of experience in the design and implementation of M&E/MIS in development projects implemented by national/international NGOs;
• Experience in designing tools and strategies for data collection, analysis and production of reports;
• Proven ICT skills, especially in the development of MIS software using database software;
• Expertise in analysing data using statistical software; and
• Strong training & facilitation skills.