Human Rights Project Manager - Trócaire

Duties and Responsibilities

Overarching:
-Manage and support the human rights project team to deliver the project, complying with donor contract and management requirements.
-Strengthen the capacity of Trócaire’s human rights project staff and partners to manage individual grants.
-Coordinate and support the consortium partners and project management structures for effective project delivery and learning.
-Prepare for and participate in consortium governance and management meetings.
-Ensure pro-active relationship management with donor representatives, ensuring accurate and timely communication of project and partner information and contextual developments impacting project implementation.
-Participate in individual and joint meetings with donors.

This role will involve the following components:
Grants Management & Compliance
-Understand and keep updated with donor regulations relating to the project grants (supported by the BD&GM), and communicate relevant changes to staff and partners, ensuring liaison with the Trocaire HQ Global Partnership and Funding Unit (GPFU) in terms of global donor strategies and updates on regulations.
-Support project staff and partners to manage grant agreements including adherence to supply chain and financial management policies and procedures, fraud, anti-bribery, and corruption, etc. Keep the BD&GM informed about the progress of grant agreements/contracts through the project cycle.
-Develop appropriate procedures, tools, and operational procedures to support partners in compliance with Trócaire and donor/contractual requirements and management standards.
-In coordination with project and finance staff, monitoring and ensuring compliance of partner project activities and management standards with donor rules and requirements, including financial tracking and reporting, and agreeing amendments and course correction as may be required for all grants/contracts.
-Advise and support the project team and other Trocaire staff on strengthening the capacity of partners to handle contractual compliance issues, including project audits and verification requirements.
-Ensure that high quality donors reports are prepared and submitted in a timely manner. This will involve close liaison and joint working with the BD&GM.
-Take the lead and/or support project inception activities and follow-up action points from inception meetings, grant review meetings, and grant closeout meetings.
-Ensure that all information relating to project proposals, other project documentation, and donor compliance reports are stored on Trócaire’s information management system (Salesforce). Work with the GPFU staff in Trócaire’s HQ, as well as the finance and programme staff in-country, to ensure Salesforce and Agresso budget and accounts figures reconcile.
-Provide training and tools for partners signing grant agreements, including compliance with regulations on financial management, procurement, audit, reporting, visibility, and communications.
-With the Finance and Admin. Manager (FAM), advise and support the project team and partners on compliance with donor-specific audit and expenditure verification requirements.

Consortium Coordination
-Facilitate project governance and implementation procedures with partners’ management and ensure these arrangements are followed for effective management and delivery of the project.
-Develop and manage MOUs with consortium partners that include jointly agreed upon principles of partnership, implementation modalities, and MEL strategies.
-Plan and lead consortium coordination meetings, and joint planning and review workshops.
-Keep the consortium partners updated on donor regulations relating to project grants and communicate relevant changes to consortium governance and implementation structures.

Human Resource Management
-Line-manage two project team members in line with Trócaire’s performance management framework, ensuring they are clear on the purpose of the project, the changes to which they are contributing, and clarifying their roles and responsibilities.
-Support, mentor, and coach the team members as part of their professional development and to help them to be highly effective in their work.
-Establish a team approach to programming, ensuring that project staff work together to share learning and to exchange skills.

Monitoring and Evaluation
-In collaboration with the project MEL Manager, ensure that all aspects of the M & E framework are adhered to and adapted where necessary.
-Conduct visits to partners with the MEL Manager and produce field visits reports highlighting progress, challenges, learning and safeguarding, amongst other issues.
-Conduct partner review meetings at least twice a year or as outlined in the project monitoring and reporting schedule. with institutional donors
-Review partner financial reports in collaboration with the Programme Accountants.
-Ensure partners submit narrative and financial reports on time and of the right quality.
-Facilitate mid- and end-line reviews and evaluations as agreed.

Networking
-Participate in relevant thematic working groups, networks and learning forums nationally, and possibly regionally or internationally, to contribute to and improve project advocacy, learning, sharing, and reach.
-Develop relationships with peers in other I/NGOs working in the human rights sector and maintain an overview of their work, identifying possible opportunities for collaboration.

Teamwork & Collaboration
-Work collaboratively with colleagues at country, cross-country and global levels, to contribute to the achievement of broader organisational human rights’ goals.
-Participate in and contribute to Trócaire’s global women’s empowerment thematic meetings.
-Provide material for Trócaire’s Communications, Campaigns, Fundraising and Education units as required.

Other
Deliver on other duties as agreed with the Country Director.