CeSHHAR Zimbabwe is an organisation that specialises in population health research and programming, including on sexual and reproductive health and HIV/AIDS. CeSHHAR has an extensive national, regional, and international academic and community partnership network. CeSHHAR has a diverse range of funders which include the Wellcome Trust, the Gates Foundation, UK Medical Research Council, Templeton World Charity Foundation, Global Fund for AIDS TB and Malaria, UNICEF and UNFPA. We partner very closely with the Liverpool School of Tropical Medicine (UK). CeSHHAR is implementing a National Key Population programme on behalf of National AIDS Council and Ministry of Health and Child Care in all 10 provinces in Zimbabwe. Reporting to the Director Human Resources, the Human Resources Officer is responsible for providing support in the implementation of HR activities as guided by hr strategy, SOPs and best practice. Activities include but are not limited to talent acquisition, hr administration, compensation and benefits administration, employee relations, training and systems administration.
Duties and Responsibilities
Duties and Responsibilities
• Recruitment of staff in liaison with the Project Coordinators and ensuring timely turnaround time as guided by HR KPIs. • Provides general guidance to hiring leads on hr processes and procedures as guided by policy and SOPs. • Coordinates the pre-hiring process, including candidate sourcing, advertising vacancies and longlisting candidates. • Works in partnership with the respective departments on selection processes such as technical assessments, interviews, reference checks and security vetting for prospective candidates. • Contracts administration as guided by hr policy and ensures all staff have up to date contracts on file. This includes preparation, communication and notification of staff contracts that are due to expire. • Administers staff movements such as transfers in close liaison with the Project Coordinators and supervisor • Tracks probation reviews and staff performance reviews as guided by the performance management system. • Assists the Director Human Resources in coordinating staff training and engagement meetings. • Provides training on human resources policies, processes and procedures. • Prepares monthly payroll input and ensures timely submission for payroll processing and reconciliation. • Administers the employee group medical aid and funeral benefits schemes. • Administers the NEC database, ensuring compliance with the Collective Bargaining Agreement. • Uploads ZIMRA and NSSA monthly remittances onto self-service portals • HR systems and payroll administration and alerts the supervisor of any system challenges. • Produces monthly HR reports at agreed intervals and submits to the Director Human Resources. • Works closely with the Project Coordinators on any employment relations issues as guided by the relevant Code of Conduct. • Coordinates disciplinary hearings, takes hearing minutes and keeps adequate disciplinary records. • Coordinates periodic engagement meeting with staff, the workers committee and works councils. • Coordinates the employee offboarding process in line with the organisations policies. • Champions staff wellness and welfare initiatives as guided by the wellness strategy. • Attends to staff queries related to salaries and benefits processing. • Administers and follows up on all hr requirements such as mandatory training certificates & timesheets • Maintains and tracks all records on employee leave, medical & funeral insurance cover and alerts the supervisor on any special cases. • Collates HR data for routine audits and periodic capacity assessments • Maintains a complete and up to date filing system for all employee personal files. • Ensures staff have up to date job descriptions and assist with periodic job evaluation exercises • Supports timely completion of all staff attendance timesheets and leave forms. • Administers and coordinates staff welfare activities such as bereavement, social activities, grievances and health related issues.
Qualifications and Experience
Qualifications and Experience
• Bachelor(s) degree in Human Resources Management, Psychology or Social Sciences is mandatory. • At least 3 years’ work experience in a reputable organisation. • Experience in an NGO organisation is an advantage. • Previous working knowledge of Belina Payroll and certification a distinct advantage. • Previous experience administering disciplinary hearings in an NEC environment a distinct advantage. • HR Certification or membership of IPMZ will be an added advantage. • Proficient in MS Office packages. • Good interpersonal communication skills and must have good planning and problem-solving skills.
How to Apply
How to Apply
Step 1: Click here to Apply
Step 2: If you are interested in the above position, please email your CV and application cover letter addressed to Human Resources Director and send to [email protected] the position and duty station you are applying for in the subject line. Only short-listed applicants will be contacted.
CeSHHAR Zimbabwe is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, sexual orientation, religious and ethnic backgrounds, including persons living with disabilities, to apply.
The successful candidate will undergo relevant background checks and will be required to commit in writing to comply with the CeSHHAR Zimbabwe safeguarding guidelines.
