The ideal candidate will be responsible for maintaining and managing records and archives, ensuring compliance with relevant policies and regulations. This position reports to the Assistant Records Supervisor.
Duties and Responsibilities
KEY PERFORMANCE AREAS
THE INCUMBENT SHALL BE RESPONSIBLE FOR:
Draft job adverts. Schedule interviews. Maintain employee records (e.g. vacation and sick leaves). Do preliminary screening of resumes and job applications. Perform secretarial duties in interviews and disciplinary hearings. Participate in staff training and development activities Weigh letters and put appropriate postage fees. Collect registered articles and parcels from the post office for processing and distribution. Scan letters using a copy scan for easy retrieval and safe keeping of records. Archiving and retrieving of records from National Archives of Zimbabwe. Make requests for franking machine units and stamps from the post office. Sort out incoming mail and distribute to their respective sections. Organizing, filing, and maintaining physical and electronic records. Assisting in the retrieval of records and documents as requested. Ensuring accurate data entry and record-keeping practices. Supporting the implementation of records management policies and procedures. Conducting regular audits of records to ensure accuracy and completeness.
Qualifications and Experience
At least 2 A Levels. IPMZ Diploma in Human Resources Management or equivalent /A Diploma in Records and Archives Management or a related field. 2 Years working experience Strong attention to detail and organizational skills. Proficiency in Microsoft Office Suite and records management software. Excellent communication skills, both written and verbal. Advanced excel
How to Apply
Interested and qualified persons should submit single PDF file comprising application, curriculum vitae, educational and professional qualifications. The CVs should have contact telephone numbers and names of at least three (3) referees. Applications should be done online on the link HERE. Applications should be received not later than 4 November 2024.
Applications should be addressed to:
Human Capital Director. Zimbabwe School Examinations Council (ZIMSEC) Head Office Examination Centre Upper East Road, Mount Pleasant P.O. BOX CY1464, Causeway Harare
NB. ZIMSEC recruitment policy does not require any prospective job seekers to make payment to the Council or any of its employees as a way of securing employment.
ZIMSEC is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnical backgrounds, including persons with disabilities, to apply to become a part of the organization.
