Company Description: CARE International is a prominent humanitarian organization dedicated to combating poverty and social injustice, with a particular emphasis on supporting women and girls. Operating in Zimbabwe since 1992, CARE initially responded to severe regional drought and has since expanded its programs to address long-term development issues. The organization is seeking exceptional candidates known for their excellence, professionalism, integrity, and commitment to providing support to the country office.
CARE is an equal opportunity employer that actively promotes gender equity and diversity. Female candidates are strongly encouraged to apply. The selection process underscores the organization's commitment to the protection of children and the safeguarding of employees and communities from sexual harassment, exploitation, and abuse.
Job Description: POSITION SUMMARY: The Front Office Intern is a graduate learner position designed for individuals who aspire to learn and excel in administration management and support at the Masvingo office.
Duties and Responsibilities
1. Property Administration: -Learn and excel in property administration for the Masvingo Sub Office. -Track leases for the Country Office and ensure all leases are valid and renewed on time. -Follow up with landlords to ensure timely invoicing of rentals. -Monitor repairs and maintenance of rented properties when necessary. -Conduct pre and post inspections of rented properties and take appropriate action.
2. Front Office Management and Administration: -Learn and excel in front office management and administration. -Receive and transfer external calls to CARE staff members. -Receive, record, sort, and distribute internal and external mail. -Create and maintain a hospitable reception area by ensuring cleanliness and tidiness.
3. Travel and Logistics Management: -In collaboration with the Administration Officer, learn and excel in managing all travel and logistics for the Masvingo sub office. -Allocate vehicles/motorbikes to projects. -Safeguard vehicle and motorbike keys and fuel cards. -Generate or receive budget-holder approved fuel vouchers from projects and refuel vehicles. -Prepare vehicle rental reports and submit them to the Administration Officer. -Maintain files for all fleet records such as First Aid kits, fire extinguishers, breakdown triangles records. -Maintain and update vehicle databases on insurance, service, and accident records.
4. Consumable Management and Sundry Stock Control: -Learn and excel in consumable management and sundry stock control. -Prepare Internal Purchase Requisition for consumables such as teas and toiletries. -Maintain acceptable stock levels of consumables, ensuring re-order levels are upheld.
5. Assets and Inventory Management: -Raise asset and inventory movement documentation for all items from the Masvingo office.
Qualifications and Experience
-Minimum degree in Business Administration or equivalent. -1-year work-related learning experience in secretarial/administration work or any other related field. -Attention to detail. -Professional and pleasant personality with good written and verbal communication and interpersonal skills.
