Financial Management and Operations Director - FHI360

job Description

Title: Financial Management and Operations Director
Location: Harare
Supervisor: Chief of Party

Program Summary:
The 5-year USAID-funded Improving MNCH services project’s goal is to Improve maternal, neonatal, and child health (MNCH) outcomes through increasing access to quality MNCH services and strengthening health services in five targeted provinces in Zimbabwe (Manicaland, Midlands, and Mashonaland West). This project will provide Technical Assistance (TA) to strengthen technical capacity of MOHCC at national, provincial, and district level to scale up high impact MNCH Interventions; enhance planning, distribution, and retention of MNCH health workforce in implementation areas; reinforce planning, management, and coordination of essential commodities and equipment procurement.

Position Summary:
The Financial Management and Operations Director is responsible for overall financial management leadership direct management and control of budgets and provide administrative oversight for the Project, reviewing and approving recommendations for financial planning and control, providing relevant fiscal information and technical guidance for compliance with funder rules and regulations, FHI 360 policies and any applicable local legislation. S/he will manage the activities of the project’s finance and operations staff to ensure the efficient oversight of the Zimbabwe MCHN Activity financial operations and compliance. He/she will be responsible for overseeing procurement management, contracts and grants, and information technology.

Duties and Responsibilities

-Manages the operational functions of the finance and administration (F&A) department to ensure compliance and efficiency of the project.
-Reviews and analyzes monthly financial reports including budget forecasts to ensure they are accurate.
-Performs monthly budget variance analysis to ensure the project spends within budget and makes recommendations on pipeline spending.
-Provides recommendations and consults with senior management on financial projects and compliance reviews for the project office.
-Develops and implements process improvement plans for project to ensure effective financial controls and operational procedures.
-Participates in and provides guidance on annual budget planning, financial reporting, financial audits/compliance reviews and assessments.
-Analyzes the financial and accounting transactions and ensures that they are in compliance with the U.S government rules and regulations as well as FHI 360 policies and procedures.
-Builds and trains project staff on funder rules and regulations, FHI 360 financial and administrative policies and procedures, GAAP practices, sub-award management and monitoring as well as partner relationships.
-Maintains, reconciles, and analyzes all the financial accounts.
-Provides oversight over sub-award management from pre-award to closeout including training of FHI 360 and sub-recipient staff on financial management issues.
-Involved in the preparation and review of cost proposal budgets for new grant applications.
-Works closely with the COP to analyze financial and operational issues and resolve them.
-Provides guidance to the Human Resources (HR), ICT and Administrative Support teams on policy and regulatory issues to ensure compliance.
-Periodically reviews financial management policies and procedures to incorporate any changes.

Qualifications and Experience

-At least a bachelor’s degree in Accounting, Finance, Business Administration or its equivalent.
-Master’s level degree in Accounting, Finance, Business Administration or its recognized equivalent will be an added advantage.
-CA/CPA/ACCA or any other relevant professional accounting qualification.
-Minimum of 8 years of financial management experience, with 3 years in a supervisory role.
-Prior work experience in a non-governmental organization (NGO).
-Familiarity with U.S. government grants rules and regulations.
-Must be a citizen or current legal resident of Zimbabwe.
-Articulate, professional and able to communicate in a clear, positive manner with various stakeholders and staff.
-Must be fluent in English and local languages, with strong interpersonal, writing and oral presentation skills in English.
-Relevant computer software skills, including at a minimum, MS Office and particularly Excel as well as accounting software.

How to Apply

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email [email protected].

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others and yourself.

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