Finance Assistant - Zimbabwe Health Interventions (ZHI)

job Description

Title
Finance Assistant

Location
Harare

Type of Contract
Fixed Term Contract

Deadline
20/09/2024

About
Zimbabwe Health Interventions (ZHI) is a not-for-profit human development organisation which is registered as a Private Voluntary Organization (PVO 17/22). ZHI’s mission is to develop and deliver innovative and sustainable high-impact, integrated health interventions to the communities we serve, while working with and strengthening existing institutions. The objective of the Accelerated and Comprehensive HIV Care for Epidemic Control in Zimbabwe (ACCE) project is to complement the government of Zimbabwe (GOZ)’s efforts towards epidemic control by targeting testing to efficiently identify PLHIV, ensuring all newly diagnosed PLHIV are immediately linked to treatment, and all PLHIV on treatment have ready access to antiretroviral therapy (ART), are retained on treatment, and remain virally suppressed. The program is being implemented in 9 districts in Midlands (Gweru, Kwekwe, Mberengwa and Gokwe South) and in Manicaland (Makoni, Mutare, Chipinge, Mutasa and Buhera).

Basic Function
Working under the supervision of the Finance Officer, the Finance Assistant primary role is to support the Finance department with financial services ensuring high quality, accuracy and consistency in offering an effective clerical support in service delivery.

Duties and Responsibilities

Job Description:
Work closely with the Finance Officer to ensure smooth operation of all financial matters; Assist in proper control of the supporting documents for payments and financial reports; Responsible for receiving analyzed monthly bills of mobile phone calls of all staff members, invoice and distribute invoices to concerned staff members; Assist in filing of supporting documents/invoices linked to expenditure; Assist in accurately and timely key-entering accounting data into the accounting system; Maintain custody of cash box during working hours; Perform regular cash counts; Ensure that all Petty cash transactions are adequately supported and approved; Develop and maintain an updated and easily accessible hard copy and Electronic Finance Office Filing System; Assist with payment processing, Value Added Tax (VAT) Claims, end of year preparation and Audit Preparation; Provide technical assistance and capacity building to staff, including interpretation of policies, setting up of systems, trouble shooting and resolution of outstanding issues; Work together with the finance team in planning and carrying out trainings on ZHI policies and procedures; Conduct other general administrative functions as may be requested.

Knowledge, Skills and abilities:
A customer-friendly attitude and an ability to cope with work-related stress; Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities; Ability to develop effective work plan and priorities in order to meet business objectives; Demonstrated expertise in building effective relationship with key internal customers and other stakeholders; Demonstrated knowledge in pricing, contracts negotiations, conflict resolutions, policies and procedures; Good analytical, numerical and mature problem-solving skills; Ability to adapt easily to changing needs and patterns of work; Excellent report writing and documentation skills; Advanced proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint; Demonstrated experience in working with Accounting Packages such as Pastel, AccPac, Quick Books or any other Accounting Software; Ability to manage and work under pressure with minimal supervision; Good team player, positive attitude, flexible mind, comfortable in working in a multi- cultural setting; Strong sense of ethics, integrity, credibility, and respect for diversity; Ability to communicate effectively with staff and management with diplomacy and firmness; Ability to travel a minimum of 25%.

Qualifications and Experience

BAcc/BCom/BTech degree in Accounting, Finance and Business Administration or its recognized equivalent, coupled with at least 1 year post qualification relevant experience; Recent Graduate of ACCA, CIMA, ICSA, SAA, IAC, HND or any other relevant professional qualification ; Familiarity with U.S. Government grants or other donor funded programs, contracting and auditing standards as they apply to effective management of multi-year funds will be an added advantage.

How to Apply

Step 1: click the provided link to complete the job application form. Step 2: Submit your CV and application letter via email to [email protected] clearly indicating the position you are applying for on the subject of the email.

Statement
During the application process, ZHI will not charge any fee nor will it require any payment for an application to be considered. ZHI is an equal opportunity employer and employs personnel without regard to race, ancestry, place of origin, colour, ethnic origin, language, citizenship, creed, religion, gender, sexual orientation, age, marital status, physical handicap or financial ability.

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