Finance Assistant - UNDP Zimbabwe

Duties and Responsibilities

Support implementation of operational and financial management strategies focusing on achievement of the following results:
-Full compliance with UNDP rules, regulations, and policies of financial activities, financial recording/reporting system; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
-Full compliance with Global Fund’s rules, regulations and policies for financial management and reporting.
-Conduct financial verifictions and spot checks at the offices of SRs and SSRs to review internal controls, financial records and reports and issue communication detailing the findings and recommendations.
-Contribute to the preparation of the quarterly and semesterly reports to the Global Fund. .
Facilitate audits by the Office of Audit and Investigations and External Sub Recipient Audits of SRs and SSRs in a timely and effective manner and to ensure audit findings and recommendations are properly addressed and documented for management and reflected in the implementation arrangements; and
Provide support in responding to inquiries on financial-related matters from the SRs,SSRs, the Global Fund, and the Local Fund Agent.

Assist in Ensuring the management of Programme budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:
-Assist in preparing and monitoring projects’ budgets in Quantum and ensure that the budget in Power BI System is in line with the approved detailed budget.
-Assist in monitoring of budgets and reporting on the budget utilization.
-Timely review of cash position for SRs and SSRs to ensure sufficient funds for their implementation and appropriate disbursements.
-Timely review commitment control in Quantum to monitor budget availability and cash available in Quantum; and Monitoring and ensuring that contributions from the Global Fund are transferred to UNDP and applied in Quantum on a timely basis. Prepare budget revisions, as required, and maintain updated the projects information in Quantum
-Analyze and provide reasons for the budget variances between the actual and budgeted expenditures.
-Preparation of all types of vouchers for GF related projects and PO vouchers for GF programme along with supporting documents.

Ensures proper control of the Programme’s accounts focusing on achievement of the following results:
-Proper control of the supporting documents for payments and financial reports for GF.
-Analysis and elaboration of proposals for the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Quantum; travel claims and other entitlements are duly processed and receipting of goods and services and establishment of accruals are properly done in compliance with IPSAS and UNDP policies and procedures; and Timely take corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.

Supports capacity building and knowledge sharing knowledge sharing on financial matters focusing on achievement of the following results:
-Capacity building of SRs and SSRs on overall financial management.
-Synthesis of lessons learned and best practices in finance and share corporately.
-Contributions to knowledge networks and communities of practice