Finance and Administrative Clerk at Zimbabwe Health Interventions (ZHI)

Duties and Responsibilities

Job Description
Work closely with the Finance Officer to ensure smooth operation of all financial matters; Assist in ensuring that all transactions are adequately authorized and have relevant complete supporting documentation; Assist in accurately and timely capturing of accounting data into the accounting system; Develop and maintain an updated and easily accessible hard copy and electronic Finance office filing system; Assist with payment processing, VAT Claims, year end and audit preparation; Work together with the finance team in planning and carrying out trainings on ZHI policies and procedures; Supports the Shared Platform in implementation of procurement policy and systems for ZHI procurement through processing procurement request forms (PRFs), sending out request for quotations (RFQ), receiving quotations, facilitating bid analysis by the procurement committee, issuing out purchase orders and processing payments for the shared Platform; Tracking and processing of payments for Shared Services; Maintains updated asset register through timely tagging of new assets and participation in asset verification activities for the shared platform; Facilitates office equipment services and repairs; Conduct other general finance & administrative functions as may be requested.

Knowledge, Skills And Abilities
A customer-friendly attitude and an ability to cope with work-related stress; Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities; Demonstrated expertise in building effective relationships with key internal customers and other stakeholders; Demonstrated knowledge in pricing, contracts negotiations, conflict resolutions, policies and procedures; Good analytical, numerical and mature problem-solving skills; Ability to adapt easily to changing needs and patterns of work; Excellent report writing and documentation skills; Advanced proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint; Demonstrated experience in working with Accounting Packages such as Pastel, AccPac, Quick Books or any other Accounting Software; Ability to manage and work under pressure with minimal supervision; Good team player, positive attitude, flexible mind, comfortable in working in a multi- cultural setting; Strong sense of ethics, integrity, credibility, and respect for diversity; Ability to communicate effectively with staff and management with diplomacy and firmness; Ability to travel a minimum of 25%.