Finance and Administration Officer

job Description

Position: Finance and Administration Officer

Location: Harare, Zimbabwe (Right to work in country only)

Starting date: November 2024

Duration: 12 months (3 months probation); with possibility of renewal based on availability funding and performance

Language Requirements: MUST be fluent in English

About IMPACT

IMPACT transforms how natural resources are managed in areas where security and human rights are at risk. We investigate and develop approaches for natural resources to improve security, development, and equality. We are an independent non-profit, collaborating with local partners for lasting change.

IMPACT is headquartered in Ottawa, Canada and has offices in the Democratic Republic of Congo, Uganda, and Côte d’Ivoire as well as representation in Burkina Faso and Mali.

About planetGOLD Zimbabwe

The planetGOLD Zimbabwe project is funded by the Global Environment Facility (GEF) and implemented by the UN Environment Programme (UNEP). In Zimbabwe, IMPACT is the executing agency, in partnership with Zimbabwe’s Ministry of Environment, Climate and Wildlife (MECW) and the country’s Ministry of Mines and Mineral Development (MMMD).

The project will work together with local communities to reduce the use of mercury in artisanal and small-scale gold mining—the world’s largest source of anthropogenic emissions of mercury pollution— while improving the health and lives of local mining communities. The Zimbabwean project is part of a global program similarly implemented in 23 countries. Learn more about planetGOLD at planetGOLD.org.

Finance and Administration Officer

The Finance and Administration Officer provides key support to the Project Manager, particularly with respect to ensuring key financial processes and procedures are followed and that adequate financial oversight is carried out throughout the life of the project. The key responsibilities of the Finance and Administration Officer are outlined below. The Finance and Administration Officer may, at times, be requested to carry out additional tasks.

Duties and Responsibilities

Finance and Accounting

Input financial information into IMPACT’s accounting system, Sage Intaact
Assure quality control of transactions and financial processes
Oversee expenditures and prepare cash requests for project activities
Responsible for managing accounts receivable and payables
Assure monthly closure processes
Assure proper document storage using IMPACT’s file management system
Support other IMPACT finance colleagues during audit periods
Review partner expenditure reports
Project Implementation

Support the development of activity budgets, in close collaboration with the Project Manager
Request quotes from various vendors, in line with IMPACT’s procurement policy
Make payments to vendors
Support the maintenance of activity-level financial documents, such as storage of per diem distribution lists, participant lists, etc.
Administration and logistics

Support the organization of workshops
Carry out day-to-day administrative tasks required by the organization
Ensure proper logging and management of project assets (e.g. IT equipment, distribution of mining equipment, etc.) in line with donor requirements’
Carry out research on relevant national level requirements for NGOs operating in Zimbabwe
Ensure IMPACT operates in compliance with all relevant laws and policies that apply
Candidates are asked to clearly demonstrate in their applications how they meet the requirements of the position.

Qualifications and Experience

Qualifications

The successful candidate MUST have the following experience and skills:

Minimum 5 years of experience working in a relevant position (finance, accounting, administration, etc.);
Educational degree and training in accounting, finance or equivalent;
Experience working for an NGO or international development actor;
Fluency in English.
Key Competencies:

Excellent understanding of financial norms and principles
Great attention to detail
Excellent organizational, planning and time management skills: demonstrated ability to prioritize while managing a complex workload
Strong communication skills
Strong integrity and commitment to ethical conduct
Team player: ability to work with colleagues at all levels (senior and junior) and in cross-cultural environments
Ability to adapt to and work effectively on complex issues in a fast-paced environment
Ability to problem solve and demonstrative of good judgement
Understanding of donor requirements in the international development sector is considered an asset (e.g. UNEP, USAID, European Union, Global Affairs Canada etc.).

How to Apply

Send the following information by email to [email protected]

A cover letter explaining your interest in the position (maximum 2 pages)
Your curriculum vitae (maximum 3 pages)
Preferred salary expectations
In the subject of the email please state: the position you are applying for and your name.

Only shortlisted candidates will be contacted. No emails, WhatsApp messaging, phone calls or walk-ins please.