Duties and Responsibilities
Key deliverables and outputs
Reporting
Compile and review the following within the agreed time frames:
QPE report for the relevant Business Units
Hyperion Financial report packs
Compile the following reports / packs within the agreed time frames:
Compiling, reviewing and presenting the QPE report by the 5th working day of the month.
Compiling, reviewing and presenting financial report (pack) by the 6th working day of the month.
Compiling and reviewing the audit pack by deadline.
Compiling and submitting Internal Control Matrix (ICM), and additional information required by the GM.
Budgets
Co-ordinate inputs into the creation of budgets
Compiling, consolidating, reviewing and presenting the budget by scheduled dates
Compiling, consolidating, reviewing and presenting cost centre budget by scheduled date
Attending and facilitating all other cost-centre budget presentations annually
Investigating and reporting on any variances between actual and budget
Controlling expenses in line with budget and reviewing department income statement monthly.
Financial Hygiene
Reviewing and signing off financial journals monthly
Implementing internal controls and processes to ensure accurate and timely recording of transactions
Reviewing validity and accuracy of audit logger and sign off monthly
Reviewing fixed asset additions loaded of the system for accuracy
Reviewing the stock report for reasonability (over/under/excess) monthly
Resolving reported items from internal/external audit reports
Monitor efficiency of cash flow daily
Compiling annual insurance declarations by scheduled deadline
Compiling and sending monthly insurance bordereaux to Guardrisk
Reviewing monthly license fee declaration to ABG and reporting on any variances.
Audits
Attend to and resolve relevant internal and external audit report findings within area of responsibility
Facilitate liaison with external and internal auditors and provide information as requested.
Approval of Payments
Review all payments to ensure accuracy and validity in accordance with company policies and procedures
Act as Administrator for the company bank accounts
Review and approve vendor banking details.
Business Partnerships
Partner with relevant Business Units regarding the implementation of projects e.g advise and test new products offered to customers
Maintain positive relations with relevant business partners and stakeholders.
People Management
Provide clear direction and decisive leadership to direct reports, ensuring all are aligned to the goals and have a clear purpose
Set clearly defined performance standards / targets for direct reports, holding them accountable to achieve these and providing support and guidance where needed
Create and maintain a constructive atmosphere within the team, engaging and motivating direct reports to always give their best, while respecting any areas of diversity (whether areas of expertise, cultural, gender, age, background, etc.)
Ensure direct reports adhere to set business policies and procedures, emphasising the importance of general discipline at work and objectively correcting and handling any deviations as they arise
Resource and staff the team appropriately, considering the relevance of current and new jobs as well as the most suitable ways in which to place or replace any vacancies
Set the example to the team and deliver on the employee value proposition by leading the team and the business in line with the Zeda leadership behaviours
Support and encourage direct reports to drive their own individual development plans in order to further grow as professionals in their jobs.
Internal and External Stakeholders
The role requires close engagement and collaboration with key internal and external stakeholders.
Internal Stakeholders
Various Business Units, IT, Shared Services, Customer Support team, Internal Auditors.
External Stakeholders
External Auditors.
