Finance and Admin Assistant

Duties and Responsibilities

Financial Management
• Process all supplier invoices and employee expenses, ensuring accurate coding and timely payment.
• Prepare and issue client invoices and follow up on overdue accounts.
• Assist in the preparation of monthly management accounts, including profit & loss and balance sheet reports.
• Perform weekly bank reconciliations.
• Prepare and submit compliance reports, such as VAT returns.
• Maintain the chart of accounts and ensure the accounting software is up to date.
Administration & Office Management
• Act as the first point of contact for visitors and callers, ensuring a professional and welcoming impression.
• Manage the main switchboard, efficiently directing calls to the appropriate account managers or departments.
• Oversee the general cleanliness, organization, and supplies for the office and common areas.
• Provide general administrative support to the team, including mailing, filing, and scheduling.
Stock & Asset Control
• Conduct regular and periodic stock counts of all high-value production materials and finished goods.
• Maintain the company’s fixed asset register, recording acquisitions, disposals, and depreciation.
• Liaise with the production manager to monitor stock levels and flag potential shortages.
• Ensure the accuracy of the asset register for insurance and auditing purposes.