Duties and Responsibilities
Financial Management & Accounting
Oversee daily financial operations, including accounts payable/receivable, cash and bank management, reconciliations, and month-end close processes.
Ensure timely and accurate posting of financial transactions in the accounting system.
Review and verify supporting documents for completeness, accuracy, and compliance.
Lead cash-flow forecasting for country office operations and field sites.
Monitor cash balances to ensure availability of funds while minimizing financial risks.
Prepare and review bank reconciliation statements.
Oversee the reconciliation and follow-up of staff personal accounts to ensure compliance with CIMMYT policies
Ensuring compliance with all statutory requirements including PAYE, NSSA, VAT etc.
Budgeting & Budget Monitoring
Support preparation of annual country budgets and donor proposal budgets.
Update forecasted expenditures and provide financial analysis to inform decision-making.
Review expenditure eligibility and ensure correct allocation of costs to grants and cost centers.
Donor Compliance & Reporting
Ensure compliance with donor financial requirements (e.g., USAID, EU, FCDO, UN agencies, etc.).
Support internal and external audits and maintain proper audit trail documentation.
Update finance team and program staff on donor rules and compliance expectations.
Internal Controls & Risk Management
Implement and strengthen internal control systems in line with organizational policies.
Conduct periodic reviews of financial practices to ensure compliance.
Identify financial risks and propose mitigation measures to management.
Direct and Indirect Tax compliance, VAT refund management
Ensure compliance with CIMMYT guidelines, accounting principles, and regulatory requirements.
Fixed Assets Management
Ensure accurate recording, tagging, reconciliation, and periodic verification of fixed assets in compliance with organizational policy and donor requirements.
Capacity Building & Leadership
Supervise and mentor finance staff, providing coaching, training, and performance feedback.
Provide finance training to non-finance staff, especially on budget management and compliance.
Support recruitment and onboarding of finance team members as needed.
Coordination & Communication
Act as liaison between finance and program teams to ensure smooth implementation of activities.
Work closely with procurement, administration, HR, and logistics to ensure integrated operations.
Participate in country operations team meetings.
Ensure clear communication of financial processes, deadlines, and expectations.
Systems, Tools & Data Management
Support effective use of the organization’s ERP/accounting system.
Maintain an updated asset register and support periodic physical verification.
Oversee proper archiving of financial documents in line with audit requirements.
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