Duties and Responsibilities
Objective 1: Supervision and Coordination:
Ensures efficient and effective coordination across all elements of the NAZ Program’s in her/his areas.
Supervises and oversees the operations of field offices in the district, work of the field staff and is responsible for optimizing their productivity through effective management and leadership (i.e., coaching/advising).
Ensures staff are consistently complying and adhering to policies, procedures and guidelines articulated in the employee handbooks, and facilitates the dissemination of information to all staff members to promote transparency.
Supports staff through consultation with head office (HO)-level technical team to regularly assess staff capacity building needs.
Ensures the performance management process is well-planned and conducted in a timely for all direct-report staff. This includes setting performance goals, conducting progress check-ins, providing feedback, conducting year-end appraisals, and making recommendations for staff development and career advancement.
Collaborates with HR Department to handle recruitment and training of staff according to needs.
Leads and facilitates field staff in monthly meetings to review progress against plans, find solutions to problems, share lessons learned,exchange expertise across programs, and to motivate and encourage teamwork.
Ensures that field staffs are aware of and understand the programs’ goals and objectives, working approaches and methodology, and have all necessary information related to annual plans, targets, and implementation calendars.
Supervises fund disbursement, reviews and approves the field monthly financial expenses in accordance with financial and purchasing policy and procedures.
Perform other tasks as assigned by the FSL Manager.
Objective 2: Program Implementation and Monitoring:
Leads, coordinates and reports the implementation and achievement of NAZ’s program targets in the district, while ensuring high impact for children, quality and cost-effectiveness in accordance with the strategy, policies and guidelines of the project.
Conducts regular field visits to monitor and verify the programs’ progress and impact, understand the challenges and needs of stakeholders, and the appropriate solutions.
Oversees the implementation of the project, including coordinating beneficiary selection activities as appropriate and guided by program document
Objective 3: Reporting and Documentation:
Facilitate the development of annual and long-term plans and budgets for programs in charge appropriately to meet the goals and objectives of NAZ
Coordinates the timely completion of annual planning.
Prepares monthly and quarterly implementation and budget forecasting.
Compiles quarterly report and other reports for distributing to partners and donors.
Objective 4: External Coordination and Networking:
Attends to donor affairs including hosting donor and project site visits in collaboration with programs staff.
Meets regularly with local government representatives, NGO partners
Promotes and protects the reputation of NAZ in external settings, ensuring that the organization’s experience and expertise is well communicated and consistently presented, Liaises with NGO Partners and Government Agencies, especially at provincial and district levels. This includes periodic meetings with partners to exchange information and updating programs’ work progresses.
Policy compliance – Mandatory Reporting Policy (MRP):
Comply with all NAZ policies.
Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of beneficiaries by NAZ and other humanitarian workers.
Confidentiality:
Ensuring the non-disclosure of any information relating to the business of NAZ acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.
Note: The role of the Field Supervisor cannot be limited to the specific duties and tasks detailed herein. The success of NAZ's mission is the highest priority, and all issues that arise must be addressed accordingly. Therefore, the Field Supervisor will be required to manage all unforeseen issues and circumstances and remain flexible to perform other duties, as and when required.
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