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Employee Contract Type: Local - Fixed Term Employee (Fixed Term)
Job Description: Job Title: Field Monitor Location: Buhera x15
Purpose of the Position The Field Monitor is responsible for ensuring the timely and efficient monitoring of the delivery, distribution, documentation and field-level reporting associated with food assistance projects. The incumbent is expected to work hand in hand with the Food Distribution Committees (FDP Committees) to ensure the implementation of Community-Based Targeting and Distribution within the respective FDPs. All these must be done while meeting the WV and WFP commodity management standards and observing the latest COVID-19 Standards Operating Procedures (SOPs)
Duties and Responsibilities
Commodity Management: -Ensure that all commodities delivered at the FDP are appropriately distributed and accounted for. -Based on the approved distribution plan, inform the FDP Committees about the quantities of food expected, ration scales, the expected date of arrival of commodities, and planned distribution dates. -Monitor commodity movements, including delivery of commodities at the FDP. Supervise receipt and offloading of food commodities to ensure adherence to commodity management standards, including handling and documentation. -Oversee the distribution process at the FDP in collaboration with the FDP Committees and supervise the random weighing of beneficiary receipts to ensure proper rations are distributed: -Ensure no damaged commodities are distributed to beneficiaries. -Assist Field Officer in all areas of commodity management, including periodical review of the food security situation food availability and supervise the implementation of rehabilitation projects
Community Facilitation & organization: -Responsible for ensuring community organization and capacity building to manage field-level project initiatives properly. Introduce the Food Assistance concept to the community and ensure a clear understanding and adoption of the process -Facilitate community organization in the process of electing FDP committees, ensuring gender balance and conducting training for the FDP committees based on the food assistance principles. -In alignment with the FSC developed beneficiary selection criteria, facilitate the development of a community-based targeting/selection criteria by the FDP committees and facilitate approval by all community members and local leadership -Facilitate beneficiary selection and validation process. Assist the community in solving problems related to the field level project activities, including food distribution, and ensure that a complaint/response mechanism is in place in all FDPs
Documentation and Reporting -Ensure timely preparation of the weekly/monthly reports and submit them to the CTS Officer and Commodities Officer on a timely basis. -Ensure all relevant documentation of commodity movements and distributions is appropriately maintained. -Ensure that Distribution Centre Visit Reports (DCVR), Warehouse Inspection Reports (WIR), and Truck Inspection Reports (TIR) are prepared and submitted regularly. -Scrutinize waybills to ensure that the correct quantities have been indicated in the waybills, and record underweight, excesses and lost quantities (if any). -Ensure proper documentation of reconstituted commodities. Report on any incidences touching on security at the distribution centre
Community Liaison and Beneficiary Relations: -Facilitate information sharing with communities and stakeholders about World Vision and its programs. Identify training needs and facilitate training for the community. -Coordinate and liaise at the operational level with local authorities, NGOs, and counterparts; provide information regarding beneficiary registration, commodity distribution, distribution plans, and project progress. -Identify and recommend other needs such as health care, additional food needs, development activities, or any other rehabilitation and/or development activity. -Ensure beneficiaries are treated with respect and dignity
Qualifications and Experience
Commodity Management -Ensure that all commodities delivered at the FDP are appropriately distributed and accounted for. -Based on the approved distribution plan, inform the FDP Committees about the quantities of food expected, ration scales, the expected date of arrival of commodities, and planned distribution dates. -Monitor commodity movements, including delivery of commodities at the FDP. Supervise receipt and offloading of food commodities to ensure adherence to commodity management standards, including handling and documentation. -Oversee the distribution process at the FDP in collaboration with the FDP Committees and supervise the random weighing of beneficiary receipts to ensure proper rations are distributed: -Ensure no damaged commodities are distributed to beneficiaries. -Assist Field Officer in all areas of commodity management, including periodical review of the food security situation food availability and supervise the implementation of rehabilitation projects
Community Facilitation & organization: -Responsible for ensuring community organization and capacity building to manage field-level project initiatives properly. Introduce the Food Assistance concept to the community and ensure a clear understanding and adoption of the process -Facilitate community organization in the process of electing FDP committees, ensuring gender balance and conducting training for the FDP committees based on the food assistance principles. -In alignment with the FSC developed beneficiary selection criteria, facilitate the development of a community-based targeting/selection criteria by the FDP committees and facilitate approval by all community members and local leadership -Facilitate beneficiary selection and validation process. Assist the community in solving problems related to the field level project activities, including food distribution, and ensure that a complaint/response mechanism is in place in all FDPs
Documentation and Reporting -Ensure timely preparation of the weekly/monthly reports and submit them to the CTS Officer and Commodities Officer on a timely basis. -Ensure all relevant documentation of commodity movements and distributions is appropriately maintained. -Ensure that Distribution Centre Visit Reports (DCVR), Warehouse Inspection Reports (WIR), and Truck Inspection Reports (TIR) are prepared and submitted regularly. -Scrutinize waybills to ensure that the correct quantities have been indicated in the waybills, and record underweight, excesses and lost quantities (if any). -Ensure proper documentation of reconstituted commodities. Report on any incidences touching on security at the distribution centre
Community Liaison and Beneficiary Relations: -Facilitate information sharing with communities and stakeholders about World Vision and its programs. -Identify training needs and facilitate training for the community. -Coordinate and liaise at the operational level with local authorities, NGOs, and counterparts; provide information regarding beneficiary registration, commodity distribution, distribution plans, and project progress. -Identify and recommend other needs such as health care, additional food needs, development activities, or any other rehabilitation and/or development activity. -Ensure beneficiaries are treated with respect and dignity
