Facilities Administration

Duties and Responsibilities

-Verify and validate contractor invoices to ensure services rendered are accurate and supported by the relevant documentation prior to payment processing.
-Coordinate planned and reactive maintenance activities across the property portfolio.
-Log, monitor and close maintenance requests through the Facilities Management System.
-Maintain accurate maintenance records, asset registers, service reports and statutory compliance documentation.
-Assist in planning and scheduling preventative maintenance programmes.
-Assist facilities manager to monitor contractor performance against Service
-Verify job cards, quotations, invoices and completed work before processing.
-Coordinate maintenance of HVAC, electrical, plumbing, lifts, generators, fire systems, water systems and other building services.
-Support statutory inspections, audits and compliance programmes.
-Maintain health, safety and environmental records.
-Ensure contractors comply with Occupational Health and Safety requirements.
-Coordinate timely resolution of service requests.
-Build and maintain positive relationships with stakeholders.
-Communicate planned maintenance activities and service disruptions to property managers.
-Prepare monthly facilities, contractor and compliance reports.
-Track maintenance expenditure and assist with budget administration.
-Maintain inventory records for facilities assets and consumables.
-Provide administrative support to the Facilities Manager and assist with procurement activities.