Driver

job Description

Background:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Driver provides reliable and safe driving services to the UN Women Zimbabwe Country Office and other UN officials and visitors ensuring the highest standards of discretion and integrity, sense of responsibility, and excellent knowledge of protocol and security issues. The Driver also demonstrates a client-oriented approach, courtesy, confidentiality, tact and ability to work with people of different national and cultural backgrounds.

Reporting to the Administrative Associate, the Driver can be also required to provide driving services to the operations and programme staff in the Office, consultants and experts and UN staff on mission. The Driver will provide basic administrative and clerical support to the UN Women Zimbabwe Country Office.

Duties and Responsibilities

Provide reliable and secure driving services:
-Drive office vehicles for the transport of authorized personnel;
-Deliver and collect mail, documents and other items to Government – offices/Embassies/commercial establishments/ UN offices;
-Meet official personnel and visitors at the airport, including visa and customs formalities arrangements when required;
-Verify that all passengers wear seatbelts at all times in the vehicle;
-Ensure all immediate actions required by rules and regulations are taken in case of involvement in accidents;
-Adhere to relevant job specific guidelines and policies of UN Women such as but not limited to the vehicle management policy;
-Ensure vehicle comply with the Security and Safety standard established at the duty station through Security Risk Management process.

Provide proper use of vehicle:
Ensure cost-saving by driving responsibly;
-Maintain daily vehicle logs, daily mileage, gas consumption, oil change, servicing, greasing, repairs;
Provide inputs to preparation of the vehicle maintenance plans and reports.

Provide day to day maintenance of the assigned vehicle:
-Ensure that the official vehicle is kept cleaned, washed and is always in good working condition;
-Make minor repairs and make arrangements for major repairs;
-Change oil, check tire tread depth and pressure, lights, indicators, wipers, horn, clutch and brakes and ensure that any errors of warning indicators on dashboard are inspected and addressed in timely manner;
-Arrange and complete winterization of office vehicles when this is required by local traffic regulations or when travel to areas that might be affected by snow is planned.

Maintain and ensure availability of all required documents/supplies:
-Maintain and ensure availability of all required documents/supplies including vehicle insurance, vehicle logs, office directory, and map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle;
-Ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

Provide general administrative and logistic support as needed:
-Assist office staff in filing, photocopying and maintaining required records;
-Assist in the mailing and distribution of publications and payments of bills, as required.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Qualifications and Experience

Functional Competencies:
-Excellent driving skills;
-Good knowledge of driving rules and regulations, local roads and conditions;
-Good defensive driving skills;
-Skills in minor vehicle repairs;
-Ability to be on time.

Education and Certification:
-Completion of secondary education is required.
-Valid driver’s license is required.
-Defensive driving a must.

Experience:
-At least 2 years of experience as a driver in an international organization, embassy or UN system with a safe driving record.
-Knowledge of the driving rules and regulations.
-Familiarity with the locality.

Languages:
-Fluency in/working knowledge of English is required.
-Knowledge of another official UN language is desirable.