Duties and Responsibilities
Planning in the Programme Cycle
Facilitate the development Area Programme Plans in a way that builds partner capacity to ensure sustainability. Make recommendations for the log frame development, based closely on relevant information.
Facilitate a participatory review of logical flow and consistency within the hierarchy of objectives and assumptions. Contextualize indicators drawing on community conversations as appropriate Identify key areas for monitoring according to the log frame. Identify and contextualize methodologies for appropriately measuring indicators using participatory methods where possible
Work proactively with key staff and stakeholder to develop detailed monitoring plan for the technical programme, ensuring clarity of roles and responsibilities
Share monitoring and evaluation plans with key stakeholders and incorporate their feedback as appropriate. Seek approval for monitoring and evaluation plan from program design team lead as necessary
Support planning for effective Surveys (Evaluations and Baselines) for APs transitioning or entering new phases within the Cluster
Support Area programs to plan and coordinate M&E activities
Lead the process of annual planning and budgeting by all the APs and Grants depending on their implementation calendar and phases
Technical Support
Provide support to AP teams and partners in data processing, consolidation and analysis across the local programming areas.
Provide oversight on scheduling and budgeting for monitoring processes according to the needs of the technical projects (TPs).
Support Projects to ensure real-time monitoring and appropriate data storage for timely utilization by staff and partners to show progress and issues at Area Program, Cluster and national level.
Provide constructive/technical support to area programme managers on monitoring data generation to ensure that information produced is relevant and useful to the difference stakeholders.
Share lessons learned from technical programs with area programs to enhance local planning and implementation. Suggest modifications that might be necessary at the local level based on evidence and lessons learned
Support the establishment and ensure use of quality monitoring systems and processes within the Cluster
Visit field offices to monitor GIS operationalization in programs/projects and collect data
Quality Assurance and Management through the Programming cycle
Ensure the sustained implementation of all DME related processes including LEAP/ HORIZON, STEP, GIS/WVDPA /HAP/SPHERE at the Area Program and Cluster operational levels;
Ensure that D,M&E related activities - assessment, design, monitoring, baselines, evaluations, transition, and documentation - are successfully implemented as per standard and disseminated to staff and used to inform future ME processes and decision making.
In relation to the AP plans: Verify that collaboration with partners is appropriate to their capacity. Ascertain that the specific needs of the most vulnerable children are addressed. Verify the inclusion of collaboratively developed sustainability and transition plans with associated agreements with partners
Ensure harmonized timely and comprehensive routine and non- routine monitoring system for quality data as per the technical program needs at the county and Cluster level
Review Area Program monitoring data to ensure that it is accurate, relevant and contributes to national office strategy and Impact reporting.
Ensure real time mapping of projects using GIS in the area programs
Develop periodic data verification and data quality improvement plans for the Cluster
Ensure that GIS business processes, standards and policies developed in coordination with other WVIB entities are effectively and consistently used by operations staff
Ensure thorough data cleaning and processing prior to analysis and that descriptive and appropriate statistical analysis/tests are applied according to the analysis plan/indicator detail sheets, with support from NO DME specialists and consultancy teams.
Ensure that appropriate methods are used for sorting and analyzing qualitative data, according to the analysis plan/indicator detail sheets, with support from the NO me specialists or consultancy teams.
Work with the Area Program manager to ensure active critical reflection and interpretation of the findings in context at the community and Cluster level.
Management Reporting of Progress and Performance
Facilitate/socialize Area Program teams’ understanding of requirements for a management report, according to LEAP/WV procedures. Guide the teams in the use of data management system efficiently to access relevant and necessary data for report generation
Review the analyzed and interpreted data from across the area programmes in the Cluster to collate learning and use the monitoring data developed during the reporting period as the basis for the programme report. Facilitate review sessions of participatory monitoring data to identify key messaging for the report
Coordinate collection of feedback from technical report reviewers to Area Program managers. Check the report for accuracy and quality to ensure they meet report LEAP requirements. Provide Technical support to program managers on uploading reports on Horizon
Support documentation of special donor reports or documentations of best practices or success stories
Lead the process of semi and annual reporting by all the APS and Grants depending on their implementation calendar and phases
Compile and Validate monthly and Quarterly Management report
Capacity Building
Support implementing staff to have required capacity (skills, knowledge & attitude) in DM&E processes and utilize it for enhanced programming.
Promote an enhanced culture of learning, innovation and practice of LEAP/DME discipline and Empowered World View
Lead in the implementation of new program effectiveness initiatives to staff within the Cluster e.g. Horizon Wave 2, WVDPA, EWV
Support in building capacity of implementing staff to integrate Programme and accountability framework within Area Programs
Support Local Institutions capacity building initiatives
Support Programs/Projects sustainability and transition (S&T) planning and implementation
Surveys (Evaluation/baselines) and documentation
Participate actively in scoping discussions with key stakeholders, in an analytical and well-informed way to inform program evaluation TOR. Build capacity of field level teams in understanding the relevant information for the basic information sheet.
Support the Area Programs teams in logistics planning for the training of data collectors and the data collection in the field in accordance with ToR. Critically analyze and approve plans as necessary to respond to field reality, in collaboration with the evaluation lead or and Cluster Program manager
Coordinate the review and provision of feedback on standard tools in consultation with National Office DME Manager
Participate in the field testing of tools to ensure evaluation lead has adopted a technical sound methodology to ensure accuracy in data collection. Provide critical, review and approve the final tools to be used for the evaluation after feedback has been received
Co-facilitate training for data collectors and data entry clerks, in a way that supports effective learning. In collaboration with the Area Program Cluster support the smooth running of the data collection process.
Support AP storage of collected data securely as per policies relating to data protection for all programs at the Cluster level. Deal with and/or escalate technical issues and problems proactively as they arise, adapting plans as appropriate. Participate actively in reflection sessions and provide constructive critical feedback as necessary
Participate in data analysis, interpretation and validation with relevant stakeholders according to the indicator analysis plan
Participate in feedback processes, with community, staff and partners in a context sensitive way. Co-facilitate reflection and learning with staff and partners to refine interpretation of the findings. Review and provide considered feedback on the baseline or evaluation report, as requested
Provide input for products appropriate for different audiences to share the findings and recommendations, as requested. Participate in reflection with DME team to review and refine learnings about the evaluation process
Contribute to identification, protocol setting and monitoring of action researches integrated to Technical Programmes or their models
