Duties and Responsibilities
Activities
Safety Management
-Implement One Maestro SMS to ensure the safety of the stocks, equipment and personnel in the terminal
-Ensure reporting for depot events to HSEQ, be involved in investigation and implement corrective actions
-Ensure realisation of safe to load for every trip, follow action plan for STL and ensure all identified anomalies are closed.
-Validate daily safe to load reconciliation for the depot, send report monthly to Logistics Manager
-Conduct 2 Safe to Load quality spot checks monthly, conduct refresher trainings for STL annually
-Conduct 2 HSE inspections per month on projects or maintenance works in the depot to ensure Golden Rules compliance
-Supervise the day to day running of the depot and management of works (projects and maintenance)
-Update and get all critical tasks procedures approved by the end of first quarter and ensure daily implementation.
-Plan and lead depot safety meetings monthly, attend TZIM safety meeting giving update from depot
-Plan and lead depot emergency drills once every month ensuring each identified scenario is tested
-Plan and conduct annual trainings and induction for depot staff, visitors, and contractors
-Ensure good housekeeping of the depot, inspect on a monthly basis
-Validate, monitor and report depot KPI’s monthly
Stock Management
-Validate loading instructions for all trucks loading in the depot, authorize product receipts
-Supervise product loading and receiving for the depot daily, ensure all work is completed
-Conduct spot checks for fuel tanks dipping and lubes issues once a month (sample 10% of the lubes)
-Supervise the accurate capturing of transactions in PETROSTOCK and SAP (Chiredzi and Bulawayo).
-Monitor fuel and lubes stock levels in the depot daily, respecting minimum stocks and triggering restocking process
-Validate and correct operational and intransit losses (primary and secondary) within the 2020 AFR objectives daily
-Approve daily stock reconciliations for depot and consignment stocks, ensure corrections are done immediately
-Approve weekly lubes reconciliations for lubes warehouse, ensure corrections are done immediately
-Supervise the daily invoice/delivery reconciliation process, and ensure corrections are done in time
-Validation of claimables for the depot, send for debiting monthly
-Validate GL file and all supporting files for the depot, implement ways to improve monthly each index
-Validate and submit month-end closure documents for depot, warehouses and consignment stock sites monthly
-Monitor quarantine KPIs for the warehouse monthly, implement reduction plan
-Monitor and correct key Accounting KPI’s relating to depot and consignment stocks monthly
-Attend and actively participate in monthly Logistics Oil Loss meeting, implement action items as assigned
Maintenance and Project Management
-Validate the annual preventive maintenance plan and budget, follow up and report progress monthly
-Follow up preventive and corrective maintenance daily in CMMS.
-Review and validate inspection checklists for the depot, ensure all anomalies are followed up and reported in CMMS.
-Validates preventive maintenance for depot, follow up and report monthly.
-Validates corrective maintenance for depot, follow up and report monthly.
-Validate Asset Integrity Register monthly and submit report to the Logistics Manager
-Prepare maintenance and Technical integrity KPIs and report monthly
-Participate in Technical Integrity Monitoring committee meeting quarterly
-Processing FECs for depot works and other purchases in EDMS.
-Processing the Purchase Request in Optima for depot works and other purchases.
-Sourcing of quotations depot works and other purchases.
-Propose projects for the coming year, provide budget figures
-Commit, implement, liquidate and register assets for approved projects
Audits Management
-Follow up and update action plans for Maestro LOG, implement closure of open items, report monthly
-Follow up and update action plans for One Maestro, implement closure of open items, report monthly
-Follow up and update action plans for One Maestro and Maestro LOG internal audit, implement closure of open items, report monthly
-Follow up and update action plans Depot Invariants, implement closure of open items, report monthly
-Follow up and update action plans other audits, implement closure of open items, report monthly
Other Duties
-Ensure that the depot is licensed before the new year starts in accordance to the law, annually
-Implement all the provisions of the law, and Group rules with regards to depot operations
-Approve daily overtime for Depot Operators, implement plan to reduce, and report monthly
-Compile a leave plan for the team annually, ensure implementation and report monthly
-Conduct annual appraisal for direct reports, twice a year
-Management of fuel card for depot equipments
