CENTRE ADMINISTRATOR (CENTRE FOR ARTIFICIAL INTELLIGENCE AND EMERGING TECHNOLOGIES[CAIET]) (1)

Duties and Responsibilities

General Administration:
 Manage Centre correspondence, communications, and documentation
 Coordinate meetings, events, and schedules for Centre leadership and staff
 Maintain Centre records, files, and information management systems
 Prepare reports, presentations, and documentation as required
 Manage office supplies, equipment, and facilities
 Serve as first point of contact for Centre inquiries
 Coordinate travel arrangements and logistics for staff and visitors

Academic Support Functions:
 Support coordination of teaching activities and training programs
 Assist with student project administration and record-keeping
 Coordinate research seminars, workshops, and academic events
 Manage academic partnerships and collaboration documentation
 Support faculty with administrative aspects of research projects
 Maintain academic calendar and milestone tracking
 Coordinate with university administration on academic matters

Commercial Operations Support:
 Assist with client communications and relationship management
 Support proposal development and contract administration
 Coordinate project documentation and deliverables
 Manage invoicing, payment tracking, and financial record-keeping
 Support business development activities and client events
 Maintain client database and project tracking systems
 Coordinate with university finance and procurement departments
Human Resources & Facilities:
 Support staff recruitment, onboarding, and HR administration
 Maintain staff records and coordinate professional development
 Manage Centre personnel policies and procedures
 Coordinate facilities management and equipment maintenance
 Ensure health and safety compliance in Centre operations
 Support performance evaluation processes

Financial & Budget Support:
 Assist with budget preparation and financial planning
 Track expenses and maintain financial records
 Process purchase requests and payment documentation
 Support grant and project financial administration
 Prepare financial reports for leadership and stakeholders Coordinate with university finance department