Administrator (1 Post – Gweru)

Duties and Responsibilities

Duties and Responsibilities

Servicing meetings, compile and produce minutes of the meetings within 48 hours.
Maintaining a minute data base both manual and electronic.
Actively following-up on matters arising and up-date minutes tracker.
Maintaining accurate and up-to-date employee records.
Establishing employee tracking system for effective planning, monitoring and supervision of personnel: Monthly staff audits, Annual leave planner, Sick leave trend analysis, Overtime leave analysis, Compassionate leave analysis, Habitual absenteeism analysis.
Updating and maintaining asset register, including life-cycle and replacement costs.
Preparation of budget estimates of the types and quantities of material and equipment needed for routine and seasonal events.
Generating procurement requisitions. Receiving and issuing the material and equipment as needed or as per policy. Conducting stock reconciliation.
Spearheading the mechanisation drive for Cleaning section and Ground maintenance and Landscaping section.
Utilization of allocated budget for the department in compliance with set budgetary levels, PRAZ and other financial regulations.
Management of vendor/supplier relations.
Procurement of required PPE as per policy.
Periodic review of polices and standard operating procedures.
Collaborate in the planning and hosting of University events. Ensure all the required materials and resources are on the ground for the functions.
Management of all materials and stocks required to undertake effective cleaning services and landscaping services.
Facilitate staff training as per identified needs.
Submission of weekly and monthly performance review reports.
Contributing to the success of the Central Services and Amenities Department by performing all other essential duties as assigned.
Any other duties assigned by the Director Central Services, Amenities and Maintenance and Deputy Director Maintenance.