Administrator (1 Post) - Bindura University of Science Education

Duties and Responsibilities

-Organising and facilitating meetings, conferences, travel arrangements and dealing with administrative problems and inquiries;
-Providing administrative support for the Graduate School of Business as directed by the Director;
-Serving as primary point of direct administrative contact and liaison with other offices, individuals and external institutions;
-Assisting in co-ordination, control and completion of special projects as directed;
-Updating the Graduate School of Business Website;
-Updating and communicating with the Graduate School of Business Alumni;
-Liaising with all faculties and departments of the University;
-Interacting with the industry;
-Managing in-person and telephone enquiries from stakeholders such as students, staff, parents, local schools e.t.c.;
-Ensuring the smooth and adequate flow of information within GSB to facilitate business operations;
-Managing the recruitment and selection of the academic, technical and other staff for the GSB;
-Preparing and updating Standard Operating Procedures as well as policies for all GSB Operations and ensure adherence to policies and regulations;
-Planning and coordinating administrative procedures and systems and devise ways to streamline processes;
-Assessing staff performance and providing coaching and guidance to ensure maximum efficiency;
-Maintaining the teaching timetable and ensuring smooth conduct of lectures;
-Servicing various GSB meetings both physical and virtual by preparing agendas, minute taking, distribution of minutes and follow-up on relevant action points;
-Coordinating and processing of examinations up to SENEX level;
-Supervising Administrative and Support staff members in the GSB;
-Undertaking any other duties as may be determined by the GSB Director.

Skills and Attributes
-Pleasant, courteous and professional customer service skills;
-Possess excellent verbal, written, communication and interpersonal skills;
-Organisational skills, time management and ability to manage multiple tasks;
-Ability to work with mature students at Doctoral, Masters and Research Levels;
-Computer literate and appreciation of Artificial Intelligence (AI);
-Ability to work under pressure and to meet deadlines;
-Ability to pay close attention to detail and use of initiative;
-Innovativeness;

Be able to work in a team environment and to work collaboratively with various stakeholders to achieve desired outcomes.

NB: Female candidates are encouraged to apply. Police clearance is mandatory for successful candidates.