Applications are invited urgently to fill in the above position as a temporary relief. Our company is a land Development entity based in Harare with several projects across the country. The position is crucial for ensuring the efficient operation of the MDs Office , providing high level administrative assistance to the entire organization and the MDs Office.
Duties and Responsibilities
• Organize and manage the MDs calendar , scheduling meetings, appointments and events ensuring that all the necessary preparations are in place. • Serve as the primary point of contact for internal and external communication with the MD, screening and prioritizing phone calls , emails, and messages ensuring prompt follow up. • Prepare , review and edit documents , reports , presentations and correspondence for the MD. • Arranging Travel and Event logistics for the MD • Filing and custody of confidential and corporate company documents • Maintain an efficient and organized filing system for vital office documents, • Handle sensitive and confidential documents and information with the utmost discretion • Welcome and assist visitors to the MD’s office or other departments, ensuring they are directed to the appropriate personnel • Assist the MD in tracking expenses, processing invoices, and maintaining records of office-related expenditures. • Be responsible payouts and acquittals on office float as approved.
Qualifications and Experience
• A degree or diploma in business administration/office management from a recognised institution. • Minimum of 3-5 years experience in an administrative support role, with a focus on providing executive assistance and office management. • Strong organizational and multitasking abilities. • Excellent written and verbal communication skills. • Proficiency in e-communication, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and other office software (e.g., Google Workspace, project management tools). • Strong problem-solving skills and proactive approach. • Mature , honest , professional person.
How to Apply
Applications with CVs and copies of qualifications &certificates should be emailed URGENTLY to [email protected] not later than 15 January 2025. Applicants not responded to within a week of closing should consider themselves unsuccessful.
