Administrative Assistant/Senior Administrative Assistant – Bursary (2 Posts)

Duties and Responsibilities

-Preparing daily cash reports for the Bursar;
-Reversing cancelled receipts and checking on daily receipts and banking;
-Checking on completeness of receipts and arithmetic calculations on accounting forms;
Posting accounting forms;
-Reconciling the University’s debtor accounts (travel and subsistence, salary advances, sundry accounts, research board, staff loans, associate/ affiliate colleges, hire of facilities);
-Recovering outstanding T and S advances over 30 days and processing staff clearances;
-Invoicing and following up on payments for affiliate/associate colleges and other debtors;
-Preparing audit schedules and attending to audit queries;
-Supervising receivables and cash office personnel and the debt collection process (reporting weekly);
-Acting as the custodian of University security items;
-Validating and updating accounts receivables batches;
-Verifying and checking of expenditure on accounting forms before posting;
-Posting monthly journals and preparing month-end schedules;
-Reversing erroneous receipts for both canteen, income-generating projects and fees;
-Attending to stakeholder inquiries;
-Ensuring all other debtors have contracts and they are being adhered to;
-Any other duties as may be assigned from time to time.
-Female candidates are encouraged to apply. Police clearance is mandatory for successful candidates.