Warehouse Clerk- Harare (Full Time)

Who We Are?

With over 20 years of experience, PSI/Zimbabwe now registered as Population Solutions for Health is looking for candidates who hold the requisite qualifications and experience to apply for the exciting position of Warehouse Clerk- Harare (Full Time).

To receive, prepare and dispatch stock or inventory items from the main warehouse to different locations/sites for a purpose or as requested by different requestors or departments.

Your Contribution – Key Responsibilities.

• Receives requests/orders from individuals and departments within PSH.
• Dispatches goods in QBE as necessary and in accordance with standard operating procedures at all times and coordinates the loading offloading of inventory and commodities (manual or equipment).
• Conducts physical inspection on goods before issuing.
• Ensures consignments are packed, labelled, and loaded before delivery to their destinations.
• Prepares delivery notes, asset movement notes, order forms and all requisitions for every dispatch made from the main warehouse.
• Checks the quantity, quality and expiry dates on all issues made.
• Handles and issues out requests for packaging materials to the packaging section.
• Handles the issuing of all condom samples to MCAZ quarterly, for analysis.
• Handles all outgoing consignment notes of all courier services.
• Updates projects requestors with information on their stock balances and/ stock-outs.
• Always receives goods from suppliers in QBE and accordance with standard operating procedures and coordinates the offloading and loading of inventory and commodities (manual or equipment).
• Counts, weighs, or measures items of incoming shipments in order to verify information against invoice.
• Checks that goods received are in accordance with what was ordered by comparing delivery notes/invoices from supplier with local purchase orders or market lists, s d-notes, bill of lading, airway bills and other records daily.
• Examines incoming shipment to ensure they meet ordered descriptions and quantities.
• Investigates and resolves situations where items received are not corresponding to the documentation.
• Generates monthly reports as assigned to enable replenishment of supplies.
• Fills out all consignments notes and ensure timely forwarding to Finance department for payment purposes
• Facilitates asset tagging by alerting the Asset team on new received assets.
• Prepares Assets Report bi-monthly for onward submission.
• Advise user departments timely (daily) through email, on status of their requests.
• Files all receiving related documents and ensures security of the same.
• Issues both product and promotional materials stocks on QBE and generates system Delivery notes.
• Replenishes individual Sales staff accounts in AXIMOS system to facilitate sales through Mobile DAS.
• Receives all goods and stocks in the system and generates GRNs.
• Facilitates costing for all donated commodities before posting on QBE.
• Advises procurement of any Purchase Order changes to be done (amending descriptions, unit of measures, quantities, and extras).
• Acts as the focal person for First Aid Team and recommends on issues such as training.
• Advises on health and safety issues that need attention in the warehouse.
• Monitors and ensures that the required labelling and packaging standards are followed upon delivery.
• Verifies expiry dates for commodities received in line with the organisational policy.
• Ensures that goods that have failed quality inspection are separated and facilitates returning them to the supplier.
• Assemblies’ consignments for collection by Courier services.
• Fills out all consignments notes and ensure timely forwarding to Finance department for payment purposes
• Generates monthly reports as assigned to enable replenishment of supplies.
• Assemblies’ consignments for collection by Courier services.
• Ensures that cold chain and general medicals are delivered as per agreed delivery standards.

What are we looking for?

• 5 Ordinary levels
• Diploma in Stores Management, Purchasing and Supply Management or equivalent
• At least 3 years’ warehouse experience
• Driver’s License an added advantage