Employer: DRA Global

We are looking to attract and retain the services of a vibrant and energetic Site Administrator to support our team with general site administration duties.

Project Administration Responsibilities

• Maintaining electronic copies of project documentation.
• Create a set of hardcopy project files as per the Construction Manager’s requirements and relevant to the documentation they will be handling such as stationery, travel, month-end reports, and minutes of meetings.
• Consolidate information for project meetings, as requested by the Construction Manager.
• Maintain the distribution lists for the project concerned.
• Distribute information to nominated persons.
• Take and/or formalize and distribute minutes of meetings to both the team members, contractors and client.
• Interface with the project team regarding the project administration processes.
• Provide general support to the project team members and run the site office.
• Provide administrative support to the Safety Manager.

General Responsibilities

• Set up and maintain the project network space (provide for the project team and client information).
• Coordinate the logistical needs of new site staff members.
• Be aware of what documentation is available on Sharenet and ensure that those adapted for site purposes (with the exception of Client specified ones) are sourced from the DRA Documentation System.
• Schedule meetings and workshops on request.
• Arrange site and project functions when instructed by the Construction Manager.
• Make boardroom bookings and arrange for refreshments and specific facility requirements.
• Manage site office cleaners.
• Liaise with the Unki Mine Accommodation Camps administrator on all matters relating to the accommodation of the full-time site-based DRA staff members as well as the DRA head office site visitors
• To ensure the effective running of the Site Office, the Site Administrator may need to:·        
• o   Report malfunctioning equipment to ICT;
• o   Request assistance to set up a meeting;
• o   Book mobile projectors;
• o   Report problems with servers, telephones, etc.
• Contact the supplier when services, toner, etc. are needed for the fax machines, copiers, scanners, and printers.
• Assist Construction Managers with the preparation of presentations and any research of relevant documentation.

Financial administration

• Reconcile all expenses for approval and review by the Construction Manager and send signed copies of the invoices to cost control and accounts for capturing and processing respectively.
• Site Petty-Cash Administration.

Administration of change requests to Site Documents

• Receive drawings and distribute them to the discipline supervisors & contractors as per Aconex.

Requirements for the Position:

Education

• Secretarial Diploma – Advantageous.
• MS Word, MS Excel, and MS PowerPoint at a minimum of intermediate.

Experience

• Minimum 3 years of secretarial experience.
• Demonstrable experience of working in a similar role at a comparable level in a company.
• Worked within an EPCM/Mining environment - Advantageous

General

• With this position being a full-time site-based position, the applicant will have to undergo a compulsory Entry Medical Examination/Project Inductions/Security Clearance in order to become Site Legal.
• Hours of work: 07h00 -17h00 Monday to Friday.
• This is a Contract-Based position, which is renewable on a 6-monthly basis.
• The applicant must be a Zimbabwean Citizen and preferably locally based in one of the towns in close proximity to the Unki Mine.