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Senior Executive Business Administrator
Posted in Administration, Business
2 years ago
Description :
Executive Business Administrators at GitLab toggle seamlessly between various systems including Google Workspace, Slack, Expensify, Zoom and GitLab to accomplish an array of tasks, while staying focused on prioritization and escalating urgent issues. EBAs at GitLab are self-driven, collaborative, and agile team members who are experienced in managing multiple priorities, juggling various responsibilities, and anticipating executive needs. EBAs at GitLab are exceptionally organized, relentlessly resourceful, calm under pressure, and have a deep love of logistics and ability to thrive in a dynamic start-up environment. In this role you will support, and report to, the Chief Legal Officer.
What You'll Do In This Role
Manage complex calendar including vetting, prioritizing and providing recommendations
Manage projects, internal and external meetings and large-scale events from budget planning through logistical coordination
Assist in organizing, planning, and executing the Legal team's OKRs
File expense reports and track reimbursement status
Partner with PeopleOps, IT and Security to resolve any logistical issues
Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and company
Coordinate Board documents and signatures via DocuSign (Board approvals, governance documents, etc.)
Draft internal and external communications on behalf of executive
Monitor the #legal channel and help route team members accordingly
Coordinate the CLO Staff (biweekly) and Legal Team All Hands (monthly) meetings, along with team building events and off-sites
Assist Legal leadership team as needed on projects
Coordinate the monthly Key Meeting deck
Assist with populating and maintaining corporate files
Assist with customer contract escalation workflow and o nboard new vendors
Use GitLab as a collaboration tool
Manage Annual Director and Officer Questionnaire process and h elp maintain Contract Works
Assist with preparation of Nominating and Corporate Governance Committee materials and meetings
Schedule, attend and drive the agenda for CLO staff meetings and Legal All Hands meetings
Support CLO’s involvement in the Women’s TMRG and the PRIDE TMRG (host meetings, coordinate scheduling, etc.)
Total travel coordination including air and ground transportation, hotel reservations, security, visas and other travel documentation
Attend meetings with CLO as needed
We're looking for
Minimum 7 years supporting a C-Level Executive(s) as an executive business partner or Sr. EA at a quickly-scaling company
Bachelor's’ Degree preferred. High school diploma or general education degree (GED) required
Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks "win-win" solutions; energized by challenges with superb attention to detail
Extensive technical skills with Google Workspace, Zoom, Slack and Expensify among other tools
Demonstrated Leadership mindset in prior roles—ability to influence culture/environment around them
Proven leadership skills and demonstrates “one team” mindset; able to lead other EBA’s and partner well across GitLab
Experience with event planning & coordination to include support for large meetings, off-sites and company events
Detailed and goal-oriented planner; possesses the ability to appropriately prioritize business needs and handle multiple tasks in a fast-paced environment
Approachable and effective communicator across various communication channels and with all levels of the organization
Demonstrated ability to adopt technical tools quickly (i.e. terminal, text editor)
Experience in a start-up environment preferred
Experience working remotely preferred
A passion for GitLab
A sincere willingness to help out
Also, we know it’s tough, but please try to avoid the confidence gap . You don’t have to match all the listed requirements exactly to be considered for this role.
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