Senior Administration Officer x 1 at ZIMDEF

Duties and Responsibilities

• Develops sectional annual budget and forecasts all resource requirements to include: fuel, stationery, office furniture etc
• Creates and updates the Fund’s Asset Register on a regular basis
• Maintains the Fund’s Asset (movable and immovable) and ensures that they are in good working condition all the times
• Allocates office space and ensures that all offices are adequately equipped with functional resources
• Identifies and recommends disposal of obsolete or unwanted assets for the fund
• Ensures that all Fund’s Assets are insured, licensed, safe and secure at all times
• Develops effective stores controls and maintain acceptable stock levels at all times
• Develops effective stores control mechanisms on fleet management and fuel management
• Conducts fuel audits for the organisation’s vehicles and other services
• Maintains updated files/records for each vehicle with relevant information
• Develops and maintains effective records management systems and procedures to ensure safe custody of all records and security items.
• Manages the Front Office by instructing proper systems and procedures to ensure customer satisfaction
• Develops and submits routine sectional reports to the supervisor for informed decisions making
• Manages and monitors subordinates' performance by carrying out performance appraisals, identifying Training gaps and recommending appropriate training

QUALIFICATIONS

• Degree in Administration, Business Management or equivalent Degree
• A relevant professional qualification will be an added advantage
• At least 5 years relevant experience
• Demonstrated excellent organisational, coordinating and personal interface skills
• Good knowledge of SAP
• Clean class 4 drivers license