Closing date: Sunday, 7 February 2021

Open

Programme Assistant (Governance and Peace Building Unit)

National Specialist

Host entity UNDP

Country Zimbabwe

Duty station Harare (ZWE)

Language skills

English, Shona, Sindebele

Start date Immediate

Duration 12 months with possibility of extension

Application deadline 07 February 2021

Eligibility criteria

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Description of task

Under the direct supervision of Team Leader Governance and Peace Building Unit the national UN Volunteer will undertake the following tasks:

Administrative support to the programme unit:

Providing support in the, financial, procurement, logistical and administration tasks for the PSP, OAG and SI;

Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, and approved vouchers

Development of terminal checklist for the PSP, OAG and SI Projects M&E and uploading in DMS together with supporting documentation for the Spotlight and PSP project;

Updating and undertaking physical inspections of PSP, OAG and SI project assets and records;

Support HACT, NIM/NGO Audits, EU Verifications and evaluations.

Support to management of the country programme:

Scan and e-archive outstanding PSP, OAG and SI project payments documentation for the period mainly the Spotlight and Parliament Project documents;

Provide PSP, OAG and SI support to programme financial data entry when requested;

Tags business management ethics peacebuilding procurement programme management project management public administration resource mobilization social sciences

Retrieving and building up supporting documentation and scanning to e-archiving outstanding PSP, OAG and SI project related APJV entries as provided by Finance;

Reviewing project management documentation in DMS and uploading of missing project management documentation in DMS;

Processing of PSP and Spotlight project payment requests in Atlas;

Support data/evidence gathering for audit queries/enquiries and post-audit follow-up actions.

Support to resource mobilization

Assist to update unit databases for donors and status of donor funded project balances and agreements including scanning and uploading agreements;

Assist in clearing of outstanding cost sharing balances per agreement provisions for closing projects and collecting data to address discrepancies and deficits;

Uploading donor reports for closed and current projects for the period from 2005 to date.

Qualifications/Requirements

Required degree level: Bachelor degree or equivalent

Education - Additional Comments: University Degree in Public Administration, Business Management, Governance, Social Sciences or any related field;

Required experience: 24 Months

Experience remark: At least 2 years of professional work experience at the national and/or international level in business administration, governance, social sciences or related areas; or other relevant programmes. Experience working in the UN or other international development organization is an asset

Language skills:

English(Mandatory), Level - Fluent

Shona(Mandatory), Level - Working Knowledge

Sindebele(Mandatory), Level - Working Knowledge

Area of expertise: Development programme management, Administration and administrative assistance, Governance and decentralization

Driving license: No

Competencies values: Integrity, Professionalism, Working in Teams, Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Ethics and Values, Planning and Organizing