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Procurement Coordinator

Posted in Business Studies

Local company

Job Type

Full Time

Location

Zimbabwe

Description :

Employer: PUMA ENERGY


Main Purpose:

Esure the business has timely supply of goods and materials it requires

Demonstrate value for money for the company in the country when money is being spent with suppliers

Apply Puma Energy’s Procurement processes ensuring all necessary controls, approvals and reporting is carried out in the country


Knowledge Skills and Abilities, Key Responsibilities:


Main Responsibilities


Ensure the business has timely supply of goods and materials it requires


Demonstrate value for money for the company in the country when money is being spent with suppliers


Apply Puma Energy’s Procurement processes ensuring all necessary controls, approvals and reporting is carried out in the country


Planning, Operations and Monitoring

  • Initiate, lead and coordinate all procurement activities (processing requisitions, creating purchase orders, spot purchases, tenders, negotiation, expediting supply, supply market intelligence, benchmark) related to his/her country
  • Proposes, negotiates, and ensures the appropriate Procurement Service Levels to the business within the country, including cost/benefits objectives
  • Monitor and report Procurement KPIs for his / her country (e.g. savings, number of tenders)
  • Is responsible for controlling the supplier’s payment terms under Procurement scope
  • Leads initiatives pursuing optimization of the Total Cost of Ownership, establishing plans, directions and controls
  • Perform price benchmark to ensure that Puma Energy prices are consistent within the market

Sourcing and Negotiation

  • Validates country targets and consolidates the country’s negotiations to ensure the best costs/benefits for the company
  • Lead multi discipline teams in charge of negotiations for his / her country
  • Creatively explore different alternative approaches in negotiation agreements to achieve greatest cost reduction for Puma Energy
  • Identify, propose and lead savings initiatives related to:
  • o Technical requirement (e.g. standardization, value engineering)
  • o Volumes (e.g. consolidation / rationalization)
  • o Vendors market (e.g. new vendors sourcing)
  • o Price (e.g. payment terms, warranty, lump-sum, life cycle)
  • Co-responsible with Regional Procurement and Global Sourcing to implement regional and global negotiations within the country and evaluate the local impact of company’s procurement policies
  • Propose, validate, initiate and follow-up vendor qualification request (KYC)
  • Build / maintain a network of contacts and develop top country Procurement relationship with suppliers
  • Represents Puma Energy to suppliers, ensuring suppliers know what is expected of them and markets the opportunity for suppliers to supply Puma Energy


Selecting suppliers and contracting

  • Define / propose short lists of vendors for RFP or for RFQ
  • Pilot and organize RFQ
  • Negotiate commercial terms of contracts
  • Ensures that the outcomes of negotiation are translated into contracts (Frame Agreements)
  • Cooperation with the Legal department for all contracts
  • Manage contracts / issues (e.g. vendors dispute, invoices, warranty) in close cooperation with stakeholders
  • Monitor and report on contract’s performance and savings
  • Organize contract reviews during execution of contract / return on experience at the end of contract


General Management

  • Be the primary point of contact for the country relating to all non-oil procurement activities supporting the general management team
  • Assure implementation of Procurement policies, programs and procedures, and provide guide and advice to the business and country management
  • Have clear understanding of functional areas challenges and opportunities regarding Procurement matters to provide guide and advice in decision making processes
  • Understanding the main difference business activities and processes at Puma Energy (e.g. Retail, Maintenance, Operations, Aviation, etc.)


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