CNFA

Deadline: 10 November 2020 (12 pm)

Reports to: Operations/Safety & Security Manager

Location: Bulawayo

About CNFA and Amalima Loko

CNFA is a US-based non-profit nongovernmental organization (NGO) that works to stimulate economic growth and improve rural livelihoods in the developing world through five core capabilities: (1) Productivity, Food Security and Nutrition; (2) Input Supply and Farm Services; (3) Economic Resilience and Rapid Recovery; (4) Value Chain Development; and (5) Volunteer Technical Assistance. Amalima Loko is a new USAID-funded 5-year program implemented by CNFA and 5 partner organizations which applies community-driven approaches to improve food security, nutrition, and natural resource management in over 80 communal wards in Matabeleland North.

Position Summary

The Human Resources & Administrative Officer will be responsible for providing support in various human resources and administrative functions. S/he must be able to multi-task and communicate effectively with the entire team.

Responsibilities

Keep personnel records and update personnel data system;

Support the development and implementation of HR initiatives and systems;

Be actively involved in recruitment processes;

Posting position advertisements in local papers and social media platforms; Assist in performance management processes;

Knowledge of USAID rules and regulations;

Support the management of disciplinary and grievance issues; Review employment and working conditions to ensure legal compliance;

Responsible for payroll processing; Following on updates from ZIMRA, NSSA and NEC;

Assist with analysing timesheets register every month to ensure that all timesheets are filed accurately each month.

Assist with organising general staff meetings and workshops;

Update employee records, ie employment contract, job descriptions and policy documents before starting work; Preparation of independent contract hire forms;

Ensuring that all new employees are properly oriented;

Co-ordinate and process pre- employment medical aid registration and update medical aid account;

Ensuring that the hire request forms are signed and approved before the contractor starts work;

Preparation of independent contractor contracts and dispatching them after review by Operations/Safety & Security Manager;

Request for payments for independent contractors;

Knowledge of HR functions (pay & benefits, recruitment, training & development);

Understanding labour laws and disciplinary procedures;

Maintain leave schedule; Record exit interviews;

Maintain audit ready files.

Safety Health and Environment Requirements

Observing all regulations concerning Safety, Health and Environment and take reasonable care of the Safety & Health of self and others who may be affected by one’s actions or omissions; Co-operating actively with Managers, Supervisors and all staff in implementing all relevant Health and Safety programs; Reporting all near misses, incidents, potential hazards, dangerous practices and occurrences to Supervisors without delay; Not intentionally or recklessly interfere with or misuse anything provided in the maintenance of current standards of Safety and Housekeeping; Compliance with CNFA requirements on Safety, Health and Environment; Compliance to established CNFA working procedures and instructions in the interest of Safety, Health and Environment.

Qualifications

Degree in Human Resources management, Administration or equivalent;

IPMZ diploma;

At least 5 years NGO and USAID experience in Human Resources;

Further training in Human Resources will be a plus;

Class 4 driver’s license.

Knowledge, Skills and Abilities Requirement

MS Office and other business applications;

Ability to work under pressure and with minimal supervision;

Sound knowledge of Labour Laws;

Strong interpersonal and communication skills;

Must be able to maintain confidentiality matters;

Problem solving and decision-making aptitude;

Ability to manage complex working relationships;

Reliable & strong ethics;

Strong communication, planning and organization skills.

Languages

Fluency in spoken and written English is essential. Basic proficiency in spoken IsiNdebele required. Proficiency in other languages spoken in Matabeleland North a plus.