Duties

The Office Management Assistant (OMA) works in the Front Office, assisting the Front Office Managers with supporting the Chief of Mission (COM) and Deputy Chief of Mission (DCM).  Incumbent is rated by the DCM OMS and reviewed by the COM OMS. As OMA in the Front Office, the incumbent is responsible for performing a wide variety of administrative duties in support of the Ambassador, DCM and Front Office Managers. Jobholder augments the duties and responsibilities of the COM OMS and DCM OMS to ensure smooth operations in the Front Office and acts as back-up for the OMS staff during absences.

Qualifications and Evaluations

Requirements:

EXPERIENCE: Minimum of three years of progressively responsible executive-level administrative experience required.

Education Requirements:

2 years of post-secondary education is required.

Evaluations:

This may be tested.

LANGUAGE: English Level IV Required. Must have excellent command of written English for error-free drafting of COM’s correspondence, with writing quality befitting the Chief of Mission’s signature without requiring editing or extensive proofreading.

SKILLS AND ABILITIES:

Effective oral and written communication skills. Timeliness and accuracy in drafting, typing, and editing a wide variety of documents in English. Flexibility in adapting to changing tasks and competing priorities. Strong organizational skills and attention to detail. Willingness to work extended hours, including weekends, holidays, and late evenings.

Proficient in MS Word, Excel, Power Point, Outlook, and the Internet.

The position requires a Secret security clearance in accordance with Department of State standards.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Harare may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following.

All candidates must be able to obtain and hold a Secret clearance. 

To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

Required Documents:

Please provide the required documentation listed below with your application:

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• Copy of Orders/Assignment Notification (or equivalent)
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• High School Diploma or proof of highest level of education. 
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• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
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• SF-50 (if applicable)
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• Resume (to be considered for HPR - Highest Previous Rate)
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Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Harare.