Finance & Administration Officer: Childline

Deadline: 14 October 2021

Childline is a local Private Voluntary Organisation looking for a qualified professional to take up the position of Finance and Administration Officer based in Harare.

The Finance & Administration Officer shall be responsible for managing a USAID funded project, in line with the organisation’s financial policies and procedures, meeting donor requirements, and ensuring the organisations’ financial accountability and transparency.

Key responsibilities

Verify internal & payment requisitions before processing; Post transactions into Pastel and maintaining up to date cash books; Prepare bank reconciliation statements; Physical verification of asset register; Maintaining up-to-date security items register & stocks e.g. coupons, purchase orders & receipts; Ensuring that licences, subscriptions, membership, bills, insurance etc are up-to date; Preparation of variance reports for allocated projects; Filing of vouchers and accounting records timely; Budget preparation for allocated projects in liaison with the Finance & Admin. Manager and other relevant departments; Respond to queries from funding partners on allocated projects on a timely manner; Disbursing funds to sub offices and handling liquidations; Reconcile cash advances and following up on acquittals (Including reconciling advances to ledger); Conduct support visits to drop in centres; Assist with audit preparations and during external audit; Support in risk identification, treatment and compilation of the risk register; Significantly contribute to Childline’s safeguarding efforts; Any other duties required to assist the organisation in achieving its vision.

Qualifications

Knowledge of pastel, Excel Spreadsheets, and MS Office; Degree in Accounting or Finance; Studying towards a professional accounting qualification eg. ACCA, CIS, CIMA is a distinct advantage; Ability to work under pressure and to work additional hours at crucial times; Good team working skills and should be able to interact at all levels; Experience in managing USAID grants is a must, Must be of integrity and have traceable references; Excellent verbal & written skills, proficiency in English; Clean class 4 Driver’s License. The prospective candidate must be ready to immediately.

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