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Budget & Programming Assistant, G5
Budget & Programming Assistant, G5:Service Contract, 6 months contract with possibility of renewal, Harare, Zimbabwe
Organization: United Nations World Food Programme (WFP)
City: Harare, Zimbabwe
Office: WFP in Harare, Zimbabwe
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world
achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
This job is found at the Country Office in Harare. The job holder reports to the Budget & Programming Officer. Under general supervision, the
Budget and Programming Assistant will take ownership for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices. The job holder demonstrates responsibility and initiative to respond independently to sophisticated queries with only general mentorship. There is a requirement to use judgment in dealing with unforeseen problems daily. Job holders support management of financial resources and may provide guidance to other staff
To provide technical support for efficient planning, monitoring and analysis of project financial performance to enhance optimal use of financial resources.
KEY ACCOUNTABILITIES (not all-inclusive)
Monitor unassigned funds and unspent balances and ensure they are programmed before the Terminal Obligation (TOD) and Terminal Disbursement dates expire.
Monitor the use of resources assigned to projects and advise fund managers of potential surplus/deficit;
Participate in the cash and voucher working group
Oversee commodity/cash requirements and availability (pipeline) and alert management of any anticipated shortfall; Liaise with Procurement, Suppliers (if applicable), Regional Bureau Logistics on commodity specification and bag marking, downstream allocations, delivery period and food quality management to avert pipeline break;
Tags commodities financial resources logistics performance management procurement quality management supply chain word processing
Discuss, propose, arrange commodity loans between projects and /or countries, to mitigate pipeline breaks;
In collaboration with the Programme Unit, prepare and effect procurement plans based on requirements, contributions and pipeline. Liaise with programme and ensure timely programming of confirmed contributions as per pipeline needs taking into consideration donors restrictions;
Track progress of procurement plans, coordinate with GCMF team, Supply Chain, Customs Clearance Unit, RBJ / HQ. Prepare arrivals component of the pipeline report.
Monitor GCMF purchases and prepare IPFs for commodities not on GCMF.
Prepare commodity mix and cost sheet computations for contributions.
Prepare import parity forms (IPFs ) APs; Follow up AP and IPF programming.
Any other tasks as assigned by supervisor.
OTHER SPECIFIC JOB REQUIREMENTS
Internal Controls & Compliance
Closely monitors projects and programmes to confirm regulatory compliance and ensure data integrity.
Performance Budgeting, Analysis & Reporting
Analyzes budgets and forecasts to support the development of recommendations for senior leadership on financial and business planning matters in accordance with Value for Money principles.
Monitors trends in resource usage to anticipate and raise potential issues to programme leaders. Displays sufficient understanding of WFP performance management system to capture relevant and accurate information from internal and external sources for inputs to monitoring and/or evaluation processes.
Supply Chain and Operations Knowledge
Displays basic knowledge and understanding of programme, implementation, and supply chain.
Team Work and initiative
Suggests opportunities for working and collaborating with other units to the supervisor.
Finds opportunities to collaborate with colleagues and partners in the country office and in the field to achieve common goals.
Develops an understanding of the value of WFP's teams and external partners in fulfilling team's goals and objectives.
Aligns own activities with supervisor's priorities to meet internal and external partner needs.
Works with teammates to articulate WFP's Strategic Objectives.
Suggests potential improvements to team's work processes to supervisor.
Monitors progress toward goals and shares this information on a regular basis with supervisor.
Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
Focuses on getting results and tracks trends in completion rates to locate opportunities for efficiency.
Takes ownership for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable. Having a degree in Computer Studies, Business, Sciences, Economics, Agriculture, Agriculture and Resource Management or Development Studies is a distinct advantage.
Experience: At least four years of progressively responsible work experience including at least two years in a relevant field.
Knowledge: Training and vast experience utilizing computers, including word processing, spreadsheet and other standard software packages and systems, specifically strong Excel and database knowledge and experience.
Language: Fluency in both oral and written communication in English and in the local languages.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
Has strong mathematical acumen
Proven ability to support the preparation and management of budgets.
Has participated with the monitoring of budgets/resource plans/pipelines/supply chains.
Has assisted with budget/allotment related issues within the WFP budget system.
Has experience with the preparation of complex financial documents.
Has experience is business systems and business process
Contributed to the performance of budget analyses.
Has supported the data analyses.
Has contributed to collection of pipeline / supply chain data.
Strong acumen for accuracy and detail.
TERMS AND CONDITIONS
WFP offers a competitive compensation package which will be determined by the contract type and selected candidate's qualifications and experience.
Suitable candidates are requested to submit their application attaching a signed application letter, recent Curriculum Vitae (CV) together with an updated Personal History form (P11) showing name, address, email and telephone numbers of three professional referees.
The position is open to nationals of Zimbabwe ONLY.
Only short-listed candidates will be contacted for the recruitment processes.
THE UNITED NATIONS WORLD FOOD PROGRAMME DOES NOT CHARGE ANY FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.
DEADLINE FOR APPLICATIONS
The closing date is 08 April 2021.
Qualified and experienced female applicants are particularly encouraged to apply.
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
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