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Project Secretary

Posted in

CARE Zimbabwe

Job Type

Full Time

Location

Mutare , Zimbabwe

Description :

Company Description

CARE began working in Zimbabwe in 1992 in response to a severe regional drought. After establishing a drought mitigation program, CARE began longer term developmental programs with local partners in building small dams, strengthening local microfinance institutions, and launching projects to assist small businesspersons in the rural areas.

CARE Zimbabwe’s overall goal is to empower disadvantaged and poor households to meet their basic needs. Programs promote sustainable livelihoods of poor and vulnerable people

Job Description

The Project Secretary will be responsible for providing administrative support for the efficient and effective implementation of project activities.

Key duties and Responsibilities

•    Orders, issues and maintains an adequate inventory of project supplies such as stationery and office equipment.
•    Reconciles project material  and stationery
•    Tracks Emergency Coordinator`s key meetings and appointments.
•    Organises project meetings, venues, travel and accommodation for staff and stakeholders.
•    Writes and circulates minutes for project meetings /workshops.
•    Consolidates Personnel Activity Reports (PARs) for the project and submits to the Team Leader.
•    Administers petty cash for the project.
•    Maintains and updates a leave tracker in liaison with the Team Leader.
•    Requests, receives, makes payments and liquidates cash advances for the project.
•    Organises and prepares workshop documents such as agendas, handouts, (printing, photocopying).

Qualifications

•    Diploma in Secretarial studies/Administration or equivalent
•    1-2 years working experience in secretarial or other related field

Additional Information

•    Excellent interpersonal and communication skills
•    Client focused

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