Parliament Of Zimbabwe: 30 Open Different Job Vacancies
JOB VACANCIES NOTICE NUMBER 2 OF 2022
1. MANDATE OF APPOINTING OFFICERS OF PARLIAMENT
Section 154 of the Constitution stipulates that the Clerk of Parliament and other Staff of Parliament are appointed in terms of conditions of service approved from time to time by the Committee on Standing Rules and Orders (CSRO) and are Public Officers, but distinct and separate from the Civil Service. These appointments are on an open, performance-based contract subject to the provisions of the Officers of Parliament (Terms of Service) Regulations, 2018, as amended from
time to time. Applications are, therefore, being invited from suitably qualified and experienced Zimbabwean citizens below the age of fifty (50), with a clean disciplinary/criminal record, to fill the following vacant positions.
Post 1
Job Title: Director of Human Resources
Grade: F1-Director Level
Location: Human Resources & Administration Directorate
Reports To: Chief Director Human Resources & Administration
Job Description
Controls all human resources functions, which include: –
- Recruitment and Selection
- Compensation Management
- Staff Establishment
- Performance management
- Employee Relationship Management
- Training and Development
- Talent Management
- Employee Welfare Management
- Co-ordination of strategy formulation and implementation
- Advises the Clerk, Chief Directors, line management and staff on the above;
- Manages the department’s operational activities;
- Co-ordinates attachment of officers from other Parliaments and tertiary institutions students;
- Provides counselling to staff on work or personal problems;
- Handles all staff welfare;
- Maintains an adequate employee records systems; and
- Performs any other duties as may be assigned by the Chief Director of Human Resources & Administration.
Minimum Person Specification
- A Social Science or Bachelor of Commerce Degree in Human Resources Management as a major
- A relevant degree at Masters’s level
- A Diploma in Human Resources Management
- 8 years in human resources management, 3 of which must have been at the management level
- Sound administrative and management skills
- Assertiveness and well-developed presentation and communication skills
- Ability to work under pressure
Post 2
Job Title: Human Resources Officer x 3
Grade: 8
Location: Human Resources & Administration Directorate
Reports To: Director of Human Resources
Job Description - Formulates, implements and updates human resources policies;
- Performs the manpower planning function with a view to meeting the staffing needs of the institution;
- Manages labour relations/employee relationships;
- Performs the recruitment and selection function;
- Manages the training and development function;
- Manages change processes;
- Co-ordinates the performance management processes for the whole institution;
- Manages the salary administration function in liaison with the Salary Service Bureau (generating all payroll; inputs and management of all payroll outputs and related queries);
- Co-ordinates and attends to all employee welfare issues;
- Develops Human Resources budgets and quarterly work plans and budgets (Programme Based Budgeting);
- Maintains an up-to-date inventory of all Human Resources records (electronic and hard copies);
- Takes minutes during Heads of Department meetings and other administrative meetings
- Writes workshop/seminar reports;
- Co-ordinates and monitoring implementation of the institutional strategic plan;
- Organises local and regional conferences and seminars;
- Serves Boards of Inquiry, Interview Selection Committees & Disciplinary Hearing meetings;
- Facilitates attachments of students from tertiary institutions and officers from other parliaments; and
- Performs any other duties that may be assigned by the Director of Human Resources.
Minimum Person Specification
- A Social Science degree, Behavioural Science Degree; Bachelor of Science Honours
- Degree in Human Resources Management or Bachelor of Commerce Degree with Human Resources Management as a major;
- An IPMZ Diploma in Human Resources Management/Training Management or Labour Relations is an added advantage
- A minimum of 2 years of relevant experience
- Highly computer literate
- Excellent report and minute writing skills
- Excellent research and analytical skills
- Conflict resolution skills (arbitration and conciliation )
- Counselling skills
- Ability to work under pressure
Job Title: Procurement Officer x 3
Grade: 8
Location: Procurement Management Unit
Reports To: Director Procurement Management Unit
Job Description - Prepares Parliament’s procurement plans and monitoring performance plans;
- Processes requisitions/orders in line with Parliament’s policies and procedures;
- Identifies and recommends potential suppliers to the Director of Procurement;
- Prepares to bid documents in compliance with the prevailing procurement laws;
- Conducts regular supplier performance evaluations to ensure they meet required standards;
- Establishes and negotiates contract terms and conditions and maintains supplier relationships;
- Sits in Evaluation Committees as Advisor;
- Participates in the entire procurement cycle including all tendering activities;
- Creates purchase requisitions as per user department requests;
- Sources quotations for requested goods and services;
- Creates comparative schedules of received quotations;
- Converts requisitions into purchase orders;
- Follows up on purchase orders and contracts, monitors receipt of an order confirmation or other necessary documentation;
- Reviews with the supervisor problems and discrepancies related to assigned actions;
- Assists in the preparation of Procurement Plans;
- Prepares and maintains procurement records, reports and price lists;
- Assists in the development of specifications for equipment, materials and services to be procured;
- Assists in contract management;
- Participates in the formulation of Parliament’s procurement strategies;
- Produces relevant procurement reports, quarterly, bi-annually, annually etc;
- Negotiates with suppliers for favourable payment terms and delivery periods; and
- Adheres to standard operating procedures and the Public Procurement and Disposal of Public Assets Act [Chapter 22:23) and related regulations.
Minimum Person Specification
- An Honours Degree in Purchasing and Supply or A Bachelor of Business Studies with Supply Chain Management as a major.
- A Professional Qualification in Procurement preferably CIPS is an added advantage
- At least two (2) years of relevant experience with a strong bias towards Public Sector Procurement
- Thorough knowledge and application of the Public Procurement and Disposal of Public Assets Act [Chapter 22:23)
- An active member of a professional body, e.g. CIPS
- Knowledge of SAP
- A Clean Class 4 Drivers’ License is an added advantage.Job Title: Internal Auditor x 3
Grade: 8
Location: Internal Audit Department
Reports To: Director Internal Audit
Job Description
- Reviews the adequacy and application of accounting, financial and other operating controls;
- Appraises the adequacy and application of accounting, financial and other operating controls;
- Ascertains compliance with established policies, plans and procedures;
- Ascertains the extent to which Parliament assets are accounted for and safeguarded;
- Ascertains the reliability of management data;
- Appraises the quality of performance in carrying out assigned responsibilities;
- Ensures that the quality of audits is of a high standard (i.e. quality control assurance)
- Conducts a risk assessment on a regular basis (i.e. annually) and ensures that a risk – based auditing approach is institutionalised; and
- Performs any other related audit duties as may be assigned by the Director of Internal Audit from time to time.
Minimum Person Specification
- A Bachelor of Accountancy Degree
- A minimum of one year of internship experience within a reputable organisation (preferably recent graduates).
- Ability to work under pressure
- Basic knowledge of international auditing standards
- Basic knowledge of the SAP Accounting system is a distinct advantage
- Excellent communication skills
- Excellent analytical skills
- Good interpersonal skillsJob Title: Transport Officer
Grade: 8
Location: Human Resources and Administration
Reports To: Transport Manager
Job Description
- Assists in the development and maintenance of the institution’s transport safety policies, maintenance rules/regulations;
- Assists in the development of transport standard operating procedures;
- Assists in supervising drivers’ tests and maintaining all records of testing and licensing;
- Assists in reviewing and monitoring budget proposals for the department;
- Assists in the preparation of operational plans, performance reports, and responses to internal and external audit observations;
- Ensures that relevant accounting and audit requirements are followed in all activities of the Transport department;
- Ensures that Parliament vehicles are used in accordance with Parliament regulations and rules, and that vehicle usage data are correctly recorded;
- Assists the Transport Manager in convening boards of enquiry into accidents involving Parliament Officers and the generation of attendant reports;
- Provides transport services for Parliament business, including but not limited to out-going delegations, conferences, seminars, attachments and any other Parliamentary duties; and
- Performs any other duties as may be assigned by the Transport Manager.Minimum Person Specification
- A relevant Degree in Transport Management/ Transport and Logistics Management from a reputable institution
- Knowledge of basic motor mechanics is a distinct advantage
- 3 years experience in transport/logistics management
- Knowledge of basic accounting/bookkeeping is an added advantage
- Knowledge of basic procurement management is an added advantage
- A valid driver’s license is a must
- A valid defensive driver’s certificate is a must
- Ability to work under pressure
- Effective communication skills
- Supervisory skills are a must.Job Title: Senior Housekeeper (Head Orderly) x 1
Grade: 8
Location: Human Resources & Administration Directorate: Serjeant-At-Arms
Job Description - Facilitates the ceremonial procession when the House is sitting.
- Supervises Housekeepers, Office Orderlies and Machine operators.
- Performs ceremonial duties in the absence of the Serjeant-At-Arms.
- Prepares duty rosters for Office Orderlies.
- Allocates duties for jobs e.g. movement of furniture.
- Analyses and keeps mail dispatch records, records of utensils used by Office Orderlies and photocopying records; and
- Performs any other related duties as may be assigned by the Serjeant-At-Arms.Minimum Person specification
- A Higher National Diploma in Tourism and Hospitality Management(HEXCO)
- Diploma in General Management(HEXCO/IAC)
- Excellent knowledge of records management
- Supervisory management experience
- Good communication skills
- Good public relations skillsJob Title: Bus Driver X 3
Grade: 9
Reports To: Transport Manager
Location: Human Resources & Administration Directorate
Job Description - Drives Members of Parliament, staff members and other official delegates on official duties.
- Liaises with CMED and other service providers in servicing of Parliament of Zimbabwe fleet.
- Management of vehicle mileage records.
- Attends to minor mechanical problems as and when these occur;
- Production of periodic mandatory transport returns.
- Cleaning of Parliament vehicles.
- Performs any other duties as may be assigned from time to time by the Transport Manager
Minimum Person specification - 5 “O” Levels, including English Language
- A Clean class 1 driver’s licence
- A valid Defensive Driving licence
- Possession of a valid Government Authority (GA) is a distinct advantage
- A minimum of 5 years relevant working experience in a reputable organisation.
Post 8
Job Title: Housekeepers x 2
Grade: 10
Location: Serjeant–at–Arms Department
Reports To: Principal Housekeeper
Job Description - Checks all outgoing and incoming laundry and dry cleaning.
- Stores management, i.e. recording of incoming stock, stored stock and issuing out stock of toiletries, tea provisions, maintenance material and clothing.
- General Housekeeping duties within the building and offices.
- Manning of the front and the back Chambers during sittings of Houses.
- Time management during processions (ceremonial duties).
- Development of minimum specifications for goods and services for submission to the Procurement Department.
- Assisting the Serjeant-At-Arms in maintaining an attendance register of Members of Parliament when both Houses are in session.
- Performs any other related duties as may be assigned from time to time by either Principal Housekeepers or Serjeant-At-Arms.
Minimum Person specification
- A National Diploma in Tourism and Hospitality Management (HEXCO)
- A Higher National Diploma in Tourism and Hospitality Management (HEXCO) is a distinct advantage.
- Knowledge of basic building maintenance is an added advantage.
- Good interpersonal skills
- Minimum of 2 years relevant working experience in a reputable organisation.Job Title: Trainee Hansard Reporter x 10
Grade: 10
Location: Journals & House Procedures
Reports To: Director Hansard
Job Description - Takes verbatim records of Parliamentary debates.
- Takes verbatim records of Parliamentary Committees meetings.
- Writes verbatim records of Public Hearings, board of inquiries, public interviews and special meetings; and
- Performs any other duties as may be assigned from time to time by Director Hansard.
Minimum Person specification
- Diploma/Higher Diploma in Secretarial Studies(HEXCO)
- A Degree in Office Administration plus basic knowledge of shorthand is a distinct advantage.
- Proficiency in English is a must.
- Highly computer literate.
- A minimum of 2 years of working experience in the secretarial field.Post 10
Job Title: Assistant Barman x 1
Grade: 12
Location: External and Public Affairs Directorate
Reports To: Director External Relations
Job Description - Maintains adequate stocks;
- Orders, prepares and serves beverages;
- Sells snacks;
- Ensures that the Members’ Bar is always clean;
- Banks cash daily;
- Maintains accurate financial and sales records;
- Re-stocks the Members’ Bar when the need arises; and
- Performs any other duties as may be assigned from time to time by the Director of External Relations.
Minimum Person Specification
- At least 5 “O” Levels including English Language and Accounts / Maths
- Diploma / Certificate in Hotel and Catering is an added advantage
- Excellent communication skills
- Excellent Bookkeeping/Accounting skills
- Good public relations skills
- Knowledge of Microsoft suite of programmes (Ms Word, Excel)
- Knowledge of applicable legislation is a mustPost 11
Job Title: Office Orderly x 2
Grade: 13
Location: Serjeant – At–Arms Department
Reports To: Senior Housekeeper (Head Orderly)Job Description
- Dispatches mail to key stakeholders.
- Filing of Votes and Proceedings in Members pigeon holes.
- Operates recording machines in the Chambers and Committees.
- Prepares and serves tea during meetings and other official functions.
- Moves furniture and other assets within Parliament Building;
- Circulates mail and other documents within the Parliament building (internal mail); and
- Performs any other duties as may be assigned from time to time by Senior Housekeeper
Minimum Person Specification - A minimum of 5 ‘O’ Levels including the English Language;
- Excellent interpersonal, communication and public relations skills
- A minimum of 2 years of relevant working experience
In return, the Parliament of Zimbabwe offers a competitive public-sector remuneration package which will be disclosed to shortlisted candidates. Applications, together with detailed curriculum vitae, copies of certified educational and professional certificates, a motivation letter of not more than 200 words (for post 1) and three contactable referees, clearly showing which job is being applied for, should be hand-delivered or post to:-The Clerk of Parliament
Parliament Building
Corner Third Street & Nelson Mandela Avenue
P.O. Box CY 298
Causeway
HARARE
Alternatively, submissions can be e-mailed to: hrvacancies@parlzim.gov.zw. Canvassing and CV fraud will lead to automatic disqualification. The closing date for receiving applications is Friday 4th November 2022.