Available Jobs At British Embassy: Application Deadline 11 November 2022

The main purpose of the job:

The Corporate Services department is at the core of the British Embassy’s operations. The Administrative Services Officer plays a crucial part in a dynamic team by being the local key person for a variety of functions as well as supporting the Team as a whole.

The role of Administrative Services Officer is a challenging and rewarding position. It requires a motivated individual with an eye for detail, someone who is proactive and happy to learn on the job. Relationship building, and the ability to see the bigger picture and problem-solve will be key to success in this role. This exciting position will expose the individual to a wide variety of areas within the operations arena. 

Roles and responsibilities

• Supports Corporate Services operations by planning, organising and implementing administrative systems.
• Administrative Services Officer Job Duties: Completes and assists on delegated projects by organising and coordinating information and requirements; planning and arranging; monitoring results.
• Improves service quality by devising new applications; updating procedures; evaluating system results with users and ensuring all necessary legal and protocol measures are met.
• Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analysing variances.
• Provides administrative support and historical reference by developing and utilising filing and retrieval systems.
• Contributes to team and mission efforts by carrying out corporate duties in order to meet objectives
• Provides support to the Corporate Services Manager and Corporate Services Officer in order to maintain a high standard of delivery for the department
• Manages office stationery supplies and budget
• Manages medical aid service provision and is the main point of contact at the Embassy

Protocol Duties:

• Manages and leads all Protocol matters.
• Initiates the accreditation process and importations clearance process and manages these to completion
• Ensures that all UK staff have the correct, valid accreditation at all times
• Tracks shipping of UK staff personal effects and pets and Embassy items being imported
• Assists with all exportation documents
• Ensures all communication with the Ministry of Foreign Affairs is of a high standard, clearly informative and submitted in a timely manner
• Develops relations with the MFA to ensure there is a clear point of contact at the British Embassy

Health and Safety

• Leads on all workplace and events health and safety requirements
• Develops a sound knowledge of the UK H&S requirements and holds staff to account in implementing these standards
• Ensures that the workplace is up to date and in line with UK H&S requirements
• Leads the management of the H&S portal
• Leads the coordination of H&S training in conjunction with the Learning and Development Committee
• Coordinates the H&S committee and holds all members to account in the delivery of their duties

• Experience in import/export, experience in engaging with local authorities, evidence of excellent customer service and communications, ability to manage multiple projects simultaneously, evidence of ability to build strong relationships